Explanation
BACKGROUND: This ordinance is for the option to purchase OEM Grounds Equipment Parts, Supplies and Accessories on an as needed basis by the Finance and Management Department Division of Fleet Management to maintain and repair the City's fleet of grounds maintenance equipment. The term of the proposed option contract will be through April 30, 2014 with the option to extend this contract for One (1) additional year if mutually agreed upon. The Purchasing Office opened formal bids on November 21, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004185). One hundred seventy (170) Bids were solicited: (MBR-2; M1A-2; F1-2). Two (2) Bids were received.
The lowest bidder was deemed non responsive due to their not bidding OEM parts as required in the bid document.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidders:
Baker Vehicle Systems, Inc CC#340690924 (expires 7-8-2012)
Total Estimated Annual Expenditure: $40,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, an uninterrupted supply of Grounds Equipment Parts and Supplies will not be maintained for the repair and servicing of the City's fleet of equipment and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into contracts for the option to purchase OEM Grounds Equipment Parts, Supplies and Accessories on an as needed basis with...
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