City of Columbus - File #: 0742-2005

• File #: 0742-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/11/2005
• In control: Public Service & Transportation Committee
• On agenda: 6/20/2005
• Final action: 6/23/2005
• Title: To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories, and services for the Fleet Management Division, to authorize the expenditure of $110,000.00 from the Fleet Maintenance Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($110,000.00)

Date	Ver.	Action By	Action	Result
6/23/2005	1	CITY CLERK	Attest
6/21/2005	1	MAYOR	Signed
6/20/2005	1	Columbus City Council	Approved	Pass
6/20/2005	1	COUNCIL PRESIDENT	Signed
6/7/2005	1	ODI DIRECTOR	Reviewed and Approved
6/7/2005	1	Service Drafter	Sent for Approval
6/7/2005	1	CITY ATTORNEY	Reviewed and Approved
6/7/2005	1	Service Drafter	Sent to Clerk's Office for Council
6/6/2005	1	EBOCO Reviewer	Reviewed and Approved
6/2/2005	1	Auditor Reviewer	Reviewed and Approved
6/2/2005	1	CITY AUDITOR	Reviewed and Approved
6/2/2005	1	Service Drafter	Sent for Approval
6/1/2005	1	Finance Reviewer	Reviewed and Approved
6/1/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2005	1	Service Drafter	Sent for Approval
5/30/2005	1	Service Drafter	Sent for Approval
5/30/2005	1	SERVICE DIRECTOR	Reviewed and Approved
5/30/2005	1	Service Drafter	Sent for Approval
4/12/2005	1	Service Drafter	Sent for Approval
4/11/2005	1	Service Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes and directs the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories, and services for the Fleet Management Division without the use of formal competitive bidding. Given the diversity of the City's fleet, and the complexity of today's vehicles, it is not possible to anticipate all parts and service requirements that may be needed during the course of serving vehicles. Because of these circumstances, the City must purchase automotive equipment parts, supplies, accessories, and services that are occasionally not available from City-wide (UTC) contracts. To ensure the City receives the best possible prices, the Fleet Management Division solicits quotes by phone or in writing.

Fiscal Impact: The Fleet Management Division 2005 operating budget contains $6.1 million for the purchase of automotive parts and services. This ordinance authorizes and expenditure of $110,000.00. Expenditures for similar non-contract items in 2004 were $845,000.00 and $1,055,000.00 in 2003. A previous ordinance for the purchase of non-contract parts and services totalled
$580,000.00.

Emergency action is requested to ensure uninterrupted parts deliveries and service repairs to maintain the City's fleet.


Title

To authorize and direct the Finance Director to issue blanket purchase orders for various automotive equipment parts, supplies, accessories, and services for the Fleet Management Division, to authorize the expenditure of $110,000.00 from the Fleet Maintenance Services Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($110,000.00)


Body

WHEREAS, the purchase of various automotive parts, supplies, accessories, and services cannot reasonably be anticipated for all vehicles under the purview of the Fleet Management Division, and

WHEREAS, it is in the best interest of the City of Columbus ...