City of Columbus - File #: 2092-2003

• File #: 2092-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/8/2003
• In control: Administration Committee
• On agenda: 10/6/2003
• Final action: 10/8/2003
• Title: To authorize and direct the Director of the Department of Technology to enter into contract with Resource One for the purchase of Internet access and Web support services for the Department of Technology, Information Services Division, to waive competitive bidding provisions of the Columbus City Code, to authorize the expenditure of $170,000.00 from the Information Services Fund, and to declare an emergency. ($170,000.00) (AMENDED BY ORD. 2435-2003 PASSED 10/6/2003)

Date	Ver.	Action By	Action	Result
10/8/2003	1	CITY CLERK	Attest
10/7/2003	1	MAYOR	Signed
10/6/2003	1	Columbus City Council	Approved	Pass
10/6/2003	1	COUNCIL PRESIDENT	Signed
9/29/2003	1	CITY ATTORNEY	Reviewed and Disapproved
9/29/2003	1	Technology Drafter	Sent to Clerk's Office for Council
9/26/2003	1	Technology Drafter	Sent for Approval
9/26/2003	1	Auditor Reviewer	Reviewed and Approved
9/26/2003	1	CITY AUDITOR	Reviewed and Approved
9/26/2003	1	Technology Drafter	Sent for Approval
9/25/2003	1	Finance Reviewer	Reviewed and Approved
9/25/2003	1	FINANCE DIRECTOR	Reviewed and Approved
9/24/2003	1	Technology Drafter	Sent for Approval
9/23/2003	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/23/2003	1	Technology Drafter	Sent for Approval
9/23/2003	1	ODI DIRECTOR	Reviewed and Approved
9/18/2003	1	Technology Drafter	Sent for Approval
9/18/2003	1	EBOCO Reviewer	Sent for Approval
9/18/2003	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation will authorize the Department of Technology (DoT) to enter into contract with Resource One for services that support public access to the City's web sites, via the Internet. The contract authorized by this legislation will provide funding for Internet access fees, professional Web-based services, media services that enable video streaming capability, specialized web-maintenance training, and other services that help facilitate the provision of efficient and secure Internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology. Currently, the City does not have the resources available to provide the entire scope of Web development and maintenance required to operate at the necessary level of service required by the public.
Recently, DoT received notification from OARnet, the current provider for web site services, announcing that existing web services to all of their customers will be discontinued as of 10/17/2003. This notification has caused DoT the need to immediately establish a contract with Resource One to continue necessary web site services without interruption.
Due to the timeliness and urgency of the notification from OARnet, causing an unforeseen emergency and keeping in the spirit of Columbus City Code Section 329.14, an informal bid process was utilized consisting of sending notification and bid information to nine (9) companies, including two (2) MBE's, as follows:
1. Resource One
2. Aardvark/Center ACOM
3. Oxcyon
4. Info Street
5. Citynet
6. Cyberpro
7. Interactive Ink
8. Cera.Net
9. Oddnet
On August 20, 2003 an evaluation team, comprised of three (3) voting members, completed an evaluation scoring process for all submitted proposals in accordance with the evaluation criteria established in the informal Request for Proposal (RFP). Out of this process Resource One offered the best services from an infrastructure, cost and support service perspective and ran...