City of Columbus - File #: 0119-2004

• File #: 0119-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/12/2004
• In control: Administration Committee
• On agenda: 3/1/2004
• Final action: 3/2/2004
• Title: To authorize and direct the Technology Director to modify an existing contract with Resource One Computer Systems Inc. for the purchase of various support, professional, and access services, to authorize the expenditure of $218,000.00 from the information services fund, and to declare an emergency. ($218,000.00)

Date	Ver.	Action By	Action	Result
3/2/2004	1	MAYOR	Signed
3/2/2004	1	CITY CLERK	Attest
3/1/2004	1	Columbus City Council	Approved	Pass
3/1/2004	1	COUNCIL PRESIDENT PRO-TEM	Signed
2/23/2004	1	City Clerk's Office	Sent back for Clarification/Correction
2/23/2004	1	Technology Drafter	Sent to Clerk's Office for Council
2/20/2004	1	CITY ATTORNEY	Reviewed and Approved
2/20/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	EBOCO Reviewer	Sent for Approval
2/19/2004	1	ODI DIRECTOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/19/2004	1	Auditor Reviewer	Reviewed and Approved
2/19/2004	1	CITY AUDITOR	Reviewed and Approved
2/19/2004	1	Technology Drafter	Sent for Approval
2/18/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/17/2004	1	Technology Drafter	Sent for Approval
2/17/2004	1	Finance Reviewer	Reviewed and Approved
2/17/2004	1	FINANCE DIRECTOR	Reviewed and Approved
2/13/2004	1	Technology Drafter	Sent for Approval
2/12/2004	1	Technology Drafter	Sent for Approval
1/21/2004	1	Technology Drafter	Sent for Approval
1/21/2004	1	TECHNOLOGY DIRECTOR	Reviewed and Disapproved
1/20/2004	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
Ordinance 2092-2003 passed October 6, 2003 authorized the Technology Director to enter into a contract with Resource One Computer Systems Inc. for web-hosting and professional services. Resource One replaced the previous provider (OARnet) as a result of terminating all professional web services on a 90-day notice. The new three-year agreement with Resource One resulted in successfully implementing various web services as of October 17, 2003 after initiating project implementation preparatory work on or about September 1, 2003. This agreement provides efficient and secure citywide internet services on a 24-hour; 7-day per week basis, under the direction of the Department of Technology (DoT).
Due to a lack of 2003 funding, DoT was unable to fund the one-time implementation costs concurrently with twelve (12) months of operational charges. Therefore, the initial contract provided only enough ongoing operations and maintenance funding to carry the service agreement through the end of January 2004, a coverage period effectively spanning approximately five (5) months.
Failure to modify this contract would result in the termination of many vital city web sites thereby ending the ability of many large city agencies to conduct routine business with the public and countless business partners.
1. The amount of additional funds to be expended under this contract modification totals $218,000.00.
2. The original three-year contract was established with a multi-year option to renew. This legislation authorizes the city to fund services through January 31, 2005 while maintaining existing terms and conditions.
3. Modification of this contract is necessary at this time as the city is dependent on existing services providing information-processing functions to city business.
4. Prices are in compliance with the rate increase limitations defined in the original contract. Annual increases will not exceed five percent on a line-item basis.
FISCAL IMP...