Explanation
Background: This ordinance authorizes the Director of Finance and Management to enter into a contract with AssetWorks LLC for the purchase of two (2) hardware terminals for the FuelFocus fuel management system. FuelFocus serves as the Fleet Management Division’s primary platform for monitoring, managing, and analyzing fuel transactions and consumption. The system enables real-time tracking of fuel receipts and usage through integrated card-reader technology, enhancing operational efficiency, and data accuracy in fleet fuel operations.
Bid Waiver: The Department of Finance and Management is seeking approval to waive the competitive bidding provisions of Columbus City Code Chapter 329 in order to enter into a new contract with AssetWorks LLC to ensure operational continuity, system reliability, accurate fuel transaction reporting, and efficient maintenance support.
AssetWorks contract compliance number 008459 ($48,500.00)
This ordinance also authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with appropriate Universal Term Contracts for electrical installation, on behalf of the Fleet Management Division, in order to install power and data for all five fueling stations located at 300 N. 4th Street, 2250 W. Broad Street, 3601 N. High Street, 3069 Parsons Avenue, and 5151 Little Turtle Way which includes the two hardware terminals purchased from AssestWorks LLC. All related purchase orders will be issued as needed from Universal Term Contracts previously established by the Purchasing Office. The current Universal Term Contract vendor(s) are as follows:
Roberts Service Group, Inc., Vendor #004397; PA006226 - Electrical Repair, Replacement & Maintenance UTC - expires 12/31/2026 ($48,500.00)
Fiscal Impact: Funds in an amount up to $97,000.00 are available in the Fleet Management Capital Fund 5205
Emergency action is requested so that the fuel sites can be upgraded and available to prov...
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