Explanation
BACKGROUND: The Department of Technology, on behalf of Building Services Division (One Stop Shop) and Neighborhood Services Division, has an immediate need to renew the software and maintenance service agreement with Spescom for software support, telephone support and upgrades. This agreement has been in place since fiscal year 2000, and supports the imaging software used to create a central repository for all information, including scanned images of drawings, building plans, building permit information and application, building cards, occupancy certificates and violation photographs to property records that are necessary for building and zoning code enforcement.
This ordinance authorizes payment of the annual maintenance on the Spescom Software with the coverage period from February 25, 2005 through February 25, 2006.
FISCAL IMPACT: During fiscal year 2003, $19,999.00 was expended for this service for the period of February 24, 2003 through February 24, 2004. During fiscal year 2004, $23,354.00 was expended for related services. Currently, funding in the amount of $25,691.00 is available in the 2005 Department of Technology internal service fund for the Building Services and Neighborhood Services Divisions to cover the cost of this service agreement from February 25, 2005 through February 25, 2006.
EMERGENCY: There is an immediate need to renew this software maintenance service agreement, which is due to expire February 25, 2005, to maintain on-going support and to allow for uninterrupted daily operational services provided by Spescom Software.
CONTRACT COMPLIANCE: 953634089 Expires: 03/24/05
Title
To authorize the Director of the Department of Technology to renew a software maintenance and support agreement with Spescom Software on behalf of the Building Services and Neighborhood Services Divisions, to authorize the expenditure of $25,691.00 from the Department of Technology information services fund and to declare an...
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