Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Plumbing Maintenance Services with The Waterworks, LLC. The Facilities Management Division is the primary user for Plumbing Maintenance Services. Plumbing Maintenance Services are used to maintain, service and repair plumbing fixtures and systems in City of Columbus facilities. The term of the proposed option contract would be approximately three (3) years, expiring February 28, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on December 8, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 relating to competitive bidding (Request for Quotation No. RFQ023292). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
The Waterworks LLC, CC# 004777 expires 4/07/2023, All Items, $1.00
Total Estimated Annual Expenditure: $125,000.00, Facilities Management Division is the primary user
Emergency Designation: The Department of Finance and Management respectfully requests this legislation to be considered an emergency ordinance to provide timely maintenance, service and repairs to plumbing fixtures and systems.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
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