City of Columbus - File #: 1258-2009

• File #: 1258-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/18/2009
• In control: Administration Committee
• On agenda: 11/2/2009
• Final action: 11/4/2009
• Title: To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish purchase orders with Pomeroy IT Solutions, Logos Communications Inc. and Echo 24 Inc. for the acquisition of equipment, professional and related services associated with the Metronet's Telephone Services Voice Over Internet Phone project; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2009 Capital Improvement Budget; to authorize the expenditure of $199,637.95 from the Information Services Bond Fund; and to declare an emergency. ($199,637.95)

Date	Ver.	Action By	Action	Result
11/4/2009	1	CITY CLERK	Attest
11/3/2009	1	MAYOR	Signed
11/2/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	COUNCIL PRESIDENT	Signed
10/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent for Approval
10/19/2009	1	Auditor Reviewer	Reviewed and Approved
10/19/2009	1	CITY AUDITOR	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent for Approval
10/19/2009	1	CITY ATTORNEY	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent to Clerk's Office for Council
10/16/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/14/2009	1	Technology Drafter	Sent for Approval
10/13/2009	1	EBOCO Reviewer	Reviewed and Approved
10/13/2009	1	ODI DIRECTOR	Reviewed and Approved
10/8/2009	1	Technology Drafter	Sent for Approval
10/7/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
10/2/2009	1	Technology Drafter	Sent for Approval
9/22/2009	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide services connected to the Metronet's Voice Over Internet Phone (VOIP) system. These services are associated with the installation of new VOIP phones for City Hall , Carolyn Ave., and Piedmont Ave. facilities. The services and installation will allow for the replacement and conversion of over 250 Centrex phones with VOIP phones. This conversion will reduce monthly Centrex phone costs significantly.

This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish three purchase orders with one being a Blanket Purchase Order with Echo24, for the acquisition of equipment, professional and related services associated with the Metronet Voice Over Internet Phone (VOIP) system project. These purchase orders will be created utilizing the terms and conditions from three (3) pre-existing Universal Term Contracts (UTC), established through the competitive bid process by the Purchasing Office, with the following vendors:

Pomeroy IT Solutions, Network Hardware/Maintenance $139,687.55 (FL002554, BPCMP30B- Expiration Date: 12/31/09)

Logos Communications Inc., Services/Support $39,950.40 (FL004384, BPCOM30A - Expiration Date: 5/30/12)

Echo 24 Inc., voice/data wiring service $11,000 (FL002553, BPCMP30C - Expiration Date: 12/31/09)

Through the respective UTC contract with the City of Columbus, Pomeroy IT Solutions, ( Cisco UTC) will be supplying hardware/equipment maintenance, Echo 24 Inc. (Network Services UTC) wiring services, and Logos Communications Inc. will provide professional and support services. .

Pomeroy IT Solutions and Echo 24 UTC contracts are due to expire on December 31, 2009. In the event that the...