City of Columbus - File #: 0606-2009

• File #: 0606-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/15/2009
• In control: Administration Committee
• On agenda: 5/11/2009
• Final action: 5/14/2009
• Title: To authorize the Director of the Department of Technology to renew an existing contract with Environmental Systems Research Institute, Inc. for annual software maintenance and support services, to authorize the expenditure of $81,724.96 from the Department of Technology Information Services Fund; and to declare an emergency. ($81,724.96)

Date	Ver.	Action By	Action	Result
5/14/2009	1	CITY CLERK	Attest
5/12/2009	1	MAYOR	Signed
5/11/2009	1	Columbus City Council	Approved	Pass
5/11/2009	1	COUNCIL PRESIDENT	Signed
4/29/2009	1	Technology Drafter	Sent for Approval
4/29/2009	1	CITY ATTORNEY	Reviewed and Approved
4/29/2009	1	Technology Drafter	Sent to Clerk's Office for Council
4/28/2009	1	Auditor Reviewer	Reviewed and Approved
4/28/2009	1	CITY AUDITOR	Reviewed and Approved
4/27/2009	1	Finance Reviewer	Reviewed and Approved
4/27/2009	1	Finance Reviewer	Reviewed and Approved
4/27/2009	1	FINANCE DIRECTOR	Reviewed and Approved
4/27/2009	1	Technology Drafter	Sent for Approval
4/24/2009	1	Technology Drafter	Sent for Approval
4/23/2009	1	ODI DIRECTOR	Reviewed and Approved
4/22/2009	1	EBOCO Reviewer	Reviewed and Approved
4/20/2009	1	Technology Drafter	Sent for Approval
4/19/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
4/16/2009	1	Technology Reviewer	Reviewed and Approved
4/15/2009	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation will authorize the Director of the Department of Technology (DoT) to renew an annual support and maintenance agreement, with Environmental Systems Research Institute, Inc. (ESRI), for upgrades and support services associated with the city's geographic information system (GIS). This GIS system supports several business applications, such as web-based applications utilized by city residents and city employees, crime mapping, My Neighborhood, Capital Improvement Projects Map, and the Zoning Map applications, Citywide desktop software used for data maintenance and analysis, as well as other GIS data products.
The City of Columbus, Department of Technology entered into a support services contract, associated with EL003467, provided by ESRI, as authorized by Columbus City Council (Ordinance No. 0976-02) in July 2002. The passage of this ordinance will allow DoT to continue with the needed services with a coverage period from April 15, 2009 through April 14, 2010. The original agreement provided language that allowed for renewals, mutually agreed by all parties, at the end of each contract anniversary date.

FISCAL IMPACT:
The renewal of ESRI support maintenance is budgeted and available in the 2009 Information Services Fund's budget and will cover the time period from April 15, 2009 through April 14, 2010 in the amount of $81,724.96. During the past two years the Department of Technology expended $74,210.42 (2007) and $73,194.92 (2008) for related services. The current contract aggregate total, through this and prior renewals, is $594,893.70.

EMERGENCY: Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.

CONTRACT COMPLIANCE:
Vendor Environmental Systems Research Institute, Inc. (ESRI) - 95-2775732 Expiration Date: 5/21/2010


Title

To authorize the Director of the Department of ...