Explanation
BACKGROUND: For the option to purchase Police Commemorative Badge Sets (a badge set includes a breast badge and hat badge) with personalized engraving, identification and complementary cases in recognition of the 2016 bicentennial for the Columbus Division of Police. The solicitation also included a badge identification system known as Blackinton SmartShield where a radio frequency identification chip/device can be embedded in the back of each breast badge. The Columbus Police Division has decided to not award the Smartshield system/technology. The term of the proposed option contract is from the date of execution through December 31, 2006. The Purchasing Office opened formal bids on June 30, 2011.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA004017/Commemorative Badges Identification System (UTC). One hundred and eleven (111) suppliers were solicited (M1A: 1, F1: 3, MBR: 3). Two (2) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Roy Tailors Uniform Co. of Columbus, Inc. CC#311261664 (Expires October 1, 2012)
Total Estimated Annual Expenditure: A large initial purchase will be made estimated at approximately $129,328.00 with smaller purchases made over the next 5 years to cover staffing changes, additions, replacements and losses.
This company is not debarred according to the Federal Excluded Parties listing or the State Auditor's Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle which will delay implementation of the commemorative badges.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Division of Police will be required to obtain approval to expend from their own appropriations f...
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