Explanation
BACKGROUND: For the option to purchase Automobiles for the Purchasing Office. The term of the proposed option contracts will be one year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000509GRW). Forty-nine (MAJ:47, MBE:1, MBR:1) bids solicited; five (MAJ:5) bids received. The apparent low bidder for item 6 (large four door sedan) failed to include the required anti lock brakes (ABS). The award for item 6 is awarded to the next lowest responsive, responsible and best bidder, Byers Chevrolet. The Purchasing Office is recommending award of contracts to the lowest responsive, responsible and best bidders:
Bob McDorman Chevrolet, MAJ, CC#31-0714139, $84,375,00
Jack Maxton Chevrolet, MAJ, CC#31-0733020, $150,360.00
Byers Chevrolet, MAJ, CC#31-4139860, $225,330.00
Honda East, MAJ, CC#31-0839052, $39,000.00
Total Estimated Annual Expenditure: $499,065.00
The companies are not debarred according to the Excluded Party Listing System of the Federal Government. Since additional legislation will most likely be necessary for any division to purchase off these option contracts, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. Each agency will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into four contracts for an option to purchase Automobiles, with Bob McDorman Chevrolet, Jack Maxton Chevrolet, Byers Chevrolet, and Honda East, to authorize the expenditure of four dollars to establish contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($4.00)
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