Explanation
1. BACKGROUND
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract with Southeastern Equipment Co, Inc for the purchase of two Articulating Wheel Loaders for the Department of Public Utilities in an amount not to exceed $914,800.00.
The articulating wheel loaders will be used by the Compost operational staff for use in the processing of raw materials and bio solid materials into a reusable Com-til compost product. This purchase has been approved by Fleet Management and will be replacing BT25444 and BT25470 in the current fleet.
Chapter 329 of Columbus City Code also requires City Council approval for an agency to expend more than $100,000.00 against a specific Universal Term Contract (UTC) in a fiscal year. The equipment purchased with this ordinance exceeds that limit on two UTC’s. This ordinance also requests City Council approval to exceed the $100,000.00 per fiscal year limit on the UTC’s the Purchasing Office has established for this equipment purchase.
2. CONTRACT COMPLIANCE
Southeastern Equipment Co., Inc. / 34-1503254 / Vendor 006684 / MAJ / 6/18/2026
3. FISCAL IMPACT
Funds are available within the Sanitary Permanent Improvement Fund, Fund 6115. The 2025 Capital Improvement Budget will need to be amended to align budget authority with the proper project. Funds need to be appropriated within the Sanitary Permanent Improvement Fund. A transfer of cash and appropriation between projects within the Sanitary Permanent Improvement Fund is needed to align cash and appropriation with the proper project.
4. EMERGENCY DESIGNATION
Emergency action is requested to finalize the contracts for these vehicles as soon as possible because of the current volatile pricing and long lead times for vehicle purchases, as a delay in finalizing the contracts will result in expired quotes and an increase in the price of the vehicles.
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