Explanation
BACKGROUND: For the option to purchase Pre-cast Concrete Manholes for the largest user, the Division of Sewerage and Drainage. The term of the proposed option contract would be from the date of execution for one (1) year, ending May 31, 2008, with the option to extend for one additional year.
The Purchasing Office solicited 16 vendors for the purchase of Pre-cast Concrete Manholes (SA002273). Of those solicited, all 16 had REG status. The formal bid opened January 25, 2007. There were four proposals received (REG:4).
The overall lowest and best bidder was the only bidder that submitted a quotation for all items; however, they failed to return Page 3 and 4 with their bid packet, as required. The Division of Sewerage and Drainage, the largest user, requested that the Purchasing Office prepare waiver legislation in order to accept the lowest, responsible and best bid received.
The Purchasing Office is recommending award of a contract to the lowest, responsible and best bid:
Sherman Dixie Concrete Industries, MAJ, CC#62-0463919, expires 2/23/08
Estimated Annual Expenditure: $30,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. The Division of Sewerage and Drainage will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for an option to purchase Pre-Cast Concrete Manholes ...
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