City of Columbus - File #: 1110-2009

• File #: 1110-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/14/2009
• In control: Administration Committee
• On agenda: 10/19/2009
• Final action: 10/20/2009
• Title: To authorize the Director of the Department of Technology to modify and increase a contract with Lawson Software for the installation and related services for the Central Payroll and Human Resources Information Management System; to authorize the transfer of appropriation and cash between projects in the Information Services Bond Fund; to amend the 2009 Capital Improvement Budget; to authorize the expenditure of $97,519.00 from the Information Services Bond Fund; and to declare an emergency ($97,519.00)

Date	Ver.	Action By	Action	Result
10/20/2009	1	MAYOR	Signed
10/20/2009	1	CITY CLERK	Attest
10/19/2009	1	Columbus City Council	Approved	Pass
10/19/2009	1	COUNCIL PRESIDENT	Signed
10/2/2009	1	City Clerk's Office	Sent back for Clarification/Correction
10/2/2009	1	Technology Drafter	Sent to Clerk's Office for Council
10/1/2009	1	Auditor Reviewer	Reviewed and Approved
10/1/2009	1	CITY AUDITOR	Reviewed and Approved
10/1/2009	1	Technology Drafter	Sent for Approval
10/1/2009	1	CITY ATTORNEY	Reviewed and Approved
10/1/2009	1	Technology Drafter	Sent to Clerk's Office for Council
9/30/2009	1	Finance Reviewer	Reviewed and Approved
9/30/2009	1	Finance Reviewer	Reviewed and Approved
9/30/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/30/2009	1	Technology Drafter	Sent for Approval
8/25/2009	1	Technology Drafter	Sent for Approval
8/24/2009	1	EBOCO Reviewer	Reviewed and Approved
8/24/2009	1	ODI DIRECTOR	Reviewed and Approved
8/20/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
8/20/2009	1	Technology Drafter	Sent for Approval
8/17/2009	1	Technology Drafter	Sent for Approval
8/17/2009	1	Technology Reviewer	Reviewed and Approved

Explanation
Background:

This legislation authorizes the Director of the Department of Technology to modify and increase a contract, associated with purchase order EL007511, previously authorized through ordinance #1799-2007, passed by Columbus City Council on November 26, 2007, with Lawson Software for the installation and related services associated with the Central Payroll and Human Resources Information Management System. This system is replacing an aged, out-dated system that is reaching the limit capacity associated with maintaining data, processing information and programs.

On April 13, 2009 Council approved and passed ordinance #0425-2009 that allowed for a modification to extend contract EL007511, with a coverage period from December 1, 2008 through November 30, 2009, along with an increase of additional funding in the amount of $99,465.00. This modification allowed the Department of Technology to continue receiving services and other necessary deliverables, and provided additional hours needed to support the Columbus Human Resources Information System (CHRIS) project, as agreed by the City and Lawson Software, in accordance with the original terms and conditions of the original contract.

As the CHRIS project is not completed, and after further research and analysis, it has been determined that the Department of Technology has a need for additional funding to continue receiving services and other necessary deliverables, along with additional hours necessary to complete the project. The passage of this ordinance will provide funding and make provisions for the additional needs. The funding for this ordinance has been identified and is available within the Information Services Bond Fund.

Also, this ordinance authorizes the appropriation and transfer of cash from another project within the Information Services Bond Fund, and will amend the 2009 Capital Improvement Budget (CIB), passed June 15, 2009, Ordinance #0806-2009, to accommodate...