City of Columbus - File #: 1972-2004

• File #: 1972-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/29/2004
• In control: Administration Committee
• On agenda: 11/22/2004
• Final action: 11/24/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase services for the Clean-up and Disposal of Hazardous Waste and Petroleum Products, with Pro Terra Environmental, and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/24/2004	1	MAYOR	Signed
11/24/2004	1	CITY CLERK	Attest
11/22/2004	1	Columbus City Council	Approved	Pass
11/22/2004	1	Columbus City Council	Taken from the Table	Pass
11/22/2004	1	COUNCIL PRESIDENT	Signed
11/15/2004	1	Columbus City Council	Tabled to Certain Date	Pass
11/3/2004	1	CITY ATTORNEY	Reviewed and Approved
11/3/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/2/2004	1	Finance - Purchasing Drafter	Sent for Approval
11/1/2004	1	EBOCO Reviewer	Reviewed and Approved
11/1/2004	1	ODI DIRECTOR	Reviewed and Approved
10/29/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To modify and extend the existing citywide contract for the option to purchase services for the clean-up and disposal of hazardous waste and petroleum products. The Purchasing Office opened formal bids on June 14, 2001. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.12. (Proposal No. SA000044). FL000912, a contract with Pro Terra Environmental, was established in accordance with proposals received. Their contract compliance number is 311272247.

1. Amount of additional funds: The estimated annual expenditure for the contract is $100,000.00. No additional funds are necessary for this modification. Any City agency must obtain approval to expend from their budgeted funds; however, the Health Department is the largest user.
2. Reason additional needs were not foreseen: The additional time extension was allowed under the original contract.
3. Reason other procurement processes not used: The current contract provides the City the ability to obtain services for the clean-up and disposal of hazardous waste and petroleum products in an expeditious manner based on a competitive bid.
4. How cost was determined: The cost was determined from the bid submitted in response to the RFP.

FISCAL IMPACT: No funding is required. Each City agency must set aside their own funding for their estimated expenditures. The company is not debarred according to the Excluded Party Listing System of the Federal Government.This company is not listed in the Auditor of State Unresolved Findings database.


To maintain an uninterrupted supply of service to the agencies using the citywide contract, this ordinance is be submitted as an emergency.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase services for the Clean-up and Disposal of Hazardous Waste and Petroleum Products, with Pro Terra Environmental, and to declare an emergency...