Explanation
BACKGROUND: This ordinance authorizes the option to purchase Voice, Data and Video Cabling Hardware and Services for the Department of Technology. The term of the proposed option contract will be through June 30, 2015 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA004832. The Purchasing Office opened formal bids on March 21, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004833). Thirty one (31) bids were solicited (MAJ: 26, M1A: 4, HL1: 1). Four (4) bids were received (MAJ: 4).
The Purchasing Office is recommending award of the contract to the lowest responsive, responsible and best bidder:
KLA Laboratories, Inc., CC#380702321, exp. 03/06/2015
Total Estimated Annual Expenditure: $300,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the procurement cycle and the efficient delivery necessary hardware would be delayed, negatively impacting City services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. The City Agencies will be required to obtain approval to expend from its own appropriations.
Title
To authorize the Finance and Management Director to enter into a UTC contract for the option to purchase Voice, Data and Video Cabling Hardware and Services with KLA Laboratories, Inc, Inc., to authorize the expenditure of one dollar ($1.00) to establish the contract from the Mail, Print Services, and UTC Fund; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 21, 2013 and selected the lowest responsive, responsible...
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