Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase preventative and corrective maintenance and corrective repair services at the Arlingate and Hammond Center Facilities for the Department of Technology. These services are used by the Department of Technology to maintain and repair specified refrigeration units and their related systems. These refrigeration units are used to keep computer servers and other equipment at optimal temperatures, to ensure their current functioning. The term of the proposed option contract will be through March 31, 2014 with the option to extend this contract for Two (2) additional one year periods or portion thereof if mutually agreed upon. The Purchasing Office opened formal bids on January 19, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004213). Ninety (90) Bids were solicited: (M1A-10:F1-2). Eight (8) Bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
American Mechanical Group, Inc. CC#371480212 (expires 12-29-2013)
Total Estimated Annual Expenditure: $50,000.00
This company is not debarred according to the Federal Excluded Parties Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Department of Technology will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase preventative and corrective maintenance and corrective repair services at the Arlingate and Hammond Center Facilities for ...
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