Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, and services for the Fleet Management Division. These purchase orders are used to repair and service all of the city's vehicles.
City Universal Term Contracts (UTC's) are in place for some of these parts, supplies, and accessories. Parts not on a City UTC can otherwise be purchased from State Term contracts. Accordingly, this legislation also authorizes the Finance and Management Director to issue purchase orders for the purchase of tires for the Fleet Management Division per the terms and conditions of State Term contracts with Wingfoot Commercial Tire, Bob Sumerel Tire Co Inc and WD Tire Warehouse. Ordinance #582-87 authorizes city agencies to participate in Ohio Department of Administrative Services (DAS) Cooperative contracts.
Fiscal Impact: The Fleet Management Division 2011 operating budget contains over $6.3 million for the purchase of automotive parts, supplies and services. This legislation authorizes the expenditure of $3,700,000.00 with various vendors to purchase automotive parts, supplies and services.
Emergency Action is requested to ensure an uninterrupted supply of vehicle parts supplies, tires and services thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles. It was not possible to present legislation earlier due to the timing for the adoption of the 2011 budget.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, tires, and accessories for the Fleet Management Division per the terms and conditions of various Universal Term Contracts and State of Ohio Cooperative Contracts; and to declare an emergency. ($3,700,000.00)
Body
WHEREAS, City Universal Term Contracts (UTC) have been established through the formal competitive bid process of the Purchasing Office; and...
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