City of Columbus - File #: 0891-2006

• File #: 0891-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/3/2006
• In control: Safety Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize and direct the Finance and Management Director to issue a purchase order to Horizon Chillicothe Telephone in the amount of $170,321.00, for the purchase of PBX Equipment for the Fire Division; to amend the 2006 Capital Improvements Budget; authorize the transfer within projects and expenditure of $170,321.00 from the Safety Bond Fund; and to declare an emergency. ($170,321.00)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/10/2006	1	Safety Drafter	Sent for Approval
7/10/2006	1	Safety Drafter	Sent for Approval
7/10/2006	1	Safety Drafter	Sent to Clerk's Office for Council
7/10/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/10/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
7/10/2006	1	CITY AUDITOR	Reviewed and Approved
7/10/2006	1	Auditor Reviewer	Reviewed and Approved
7/10/2006	1	CITY ATTORNEY	Reviewed and Approved
7/7/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/6/2006	1	Finance Reviewer	Reviewed and Approved
7/5/2006	1	Finance Reviewer	Reviewed and Approved
6/22/2006	1	Safety Drafter	Sent for Approval
5/11/2006	1	ODI DIRECTOR	Reviewed and Approved
5/11/2006	1	EBOCO Reviewer	Reviewed and Approved
5/10/2006	1	Safety Drafter	Sent for Approval
5/10/2006	1	SAFETY DIRECTOR	Reviewed and Approved
5/9/2006	1	Safety Reviewer	Reviewed and Approved
5/9/2006	1	Safety Reviewer	Reviewed and Approved
5/9/2006	1	Safety Reviewer	Reviewed and Approved
5/3/2006	1	Safety Drafter	Sent for Approval

Title
To authorize and direct the Finance and Management Director to issue a purchase order to Horizon Chillicothe Telephone in the amount of $170,321.00, for the purchase of PBX Equipment for the Fire Division; to amend the 2006 Capital Improvements Budget; authorize the transfer within projects and expenditure of $170,321.00 from the Safety Bond Fund; and to declare an emergency. ($170,321.00)

Explanation
BACKGROUND The Fire Division is in need to replace it's current obsolete PBX telephone system with a new PBX telephone system; this ordinance authorizes and directs the Finance and Management Director to issue a purchase order to Horizon Chillicothe Telephone in the amount of $170,321.00, for this purchase, via the Safety Bond Fund, in accordance with Solicitation SA001966.

An amendment to the 2006 CIB via a transfer of funds within projects of the Safety Bond Fund is necessary to complete this purchase.

Bid Information/Contract Compliance: Bids were solicited via the Purchasing Division via Solicitations SA001966, with Horizon Chillicothe Telephone submitting the lowest, best, responsive and responsible bid.

Contract Compliance: 314147310

Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds, and immediate purchase of this equipment.

FISCAL IMPACT: Funds exist within the Safety Bond Fund for this amendment, transfer and purchase.

Body
WHEREAS, the Fire Division is in need to replace it's current obsolete PBX telephone system with a new PBX telephone system; and

WHEREAS, bids were solicited via the Purchasing Division as Solicitation SA001966, with Horizon Chillicothe Telephone submitting the lowest, best, responsive and responsible bid; and

WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is immediately necessary to amend the 2006 CIB, transfer funding within projects of the Safety ...