City of Columbus - File #: 0786-2011

• File #: 0786-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/13/2011
• In control: Public Service & Transportation Committee
• On agenda: 6/6/2011
• Final action: 6/8/2011
• Title: To authorize the Director of Public Service to pay American Electric Power Company for utility relocation costs incurred in conjunction with the Morse Road Phase 1 Project for the Division of Design and Construction; to authorize and direct the City Auditor to transfer $602,676.97 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund; to authorize the City Auditor to appropriate $602,676.97 within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $602,676.97 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($602,676.97)

Date	Ver.	Action By	Action	Result
6/8/2011	1	CITY CLERK	Attest
6/7/2011	1	MAYOR	Signed
6/6/2011	1	Columbus City Council	Approved	Pass
6/6/2011	1	COUNCIL PRESIDENT	Signed
5/27/2011	1	City Clerk's Office	Sent back for Clarification/Correction
5/27/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/25/2011	1	ODI DIRECTOR	Reviewed and Approved
5/25/2011	1	Service Drafter	Sent for Approval
5/25/2011	1	CITY ATTORNEY	Reviewed and Approved
5/25/2011	1	Service Drafter	Sent to Clerk's Office for Council
5/24/2011	1	Service Drafter	Sent for Approval
5/24/2011	1	EBOCO Reviewer	Sent for Approval
5/23/2011	1	Service Drafter	Sent for Approval
5/23/2011	1	Auditor Reviewer	Reviewed and Approved
5/23/2011	1	CITY AUDITOR	Contingent Within
5/20/2011	1	Finance Reviewer	Reviewed and Approved
5/20/2011	1	FINANCE DIRECTOR	Reviewed and Approved
5/19/2011	1	SERVICE DIRECTOR	Reviewed and Approved
5/19/2011	1	Finance Reviewer	Reviewed and Approved
5/19/2011	1	Finance Reviewer	Reviewed and Approved
5/18/2011	1	Service Reviewer	Reviewed and Approved
5/18/2011	1	Service Drafter	Sent for Approval
5/13/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Department of Public Service, Division of Design and Construction administered the Morse Road Phase 1 project, which was completed August 4, 2008. The project limits were from Indianola Avenue to Karl Road and was designed to promote neighborhood livability, pedestrian friendliness, and business retention and expansion. The roadway improvement featured a landscaped median, sidewalks, and upgraded signals. All overhead utility lines were additionally relocated to single pole lines on both the north and south sides of Morse Road. Since the aerial utilities are being moved for aesthetic purposes, this relocation expense is reimbursable to Columbus Southern Power Company dba American Electric Power (AEP). For reduced construction complications and timely implementation, AEP set new poles throughout the project.

Ordinance 1074-2004 established funding in the amount of $850,000.00 to reimburse private utility companies for relocation due to the project scope. Ordinance 1074-2004 was amended by Ordinance 1295-2005 which also amended the Construction Contract Ordinance 0402-2005 to reallocate $221,527.09 from Ordinance 1074-2004 to Ordinance 0402-2005 to allow the MELP relocations to be included in the Construction Contract. The other private utility relocation invoices have been paid in full:

Wide Open West $ 73,201.84
RE Taxes $ 2,525.18
Canceled $ 2,295.62 (Set up for Real Estate Taxes and not needed.)
MELP $126,819.21
Insight $ 16,880.00
AT&T (SBC) $ 17,791.43
Total Expended $239,513.28

On September 10, 2009 the balance of the encumbrance ($388,959.63) on Ordinance 1074-2004 for private utility relocation costs was cancelled because an invoice from AEP had not been received for the AEP relocation work.

This legislation authorizes the Director of Public Service to reimburse AEP on behalf of the Department of Public Service and to pay the final AEP invoice received December...