City of Columbus - File #: 0645-2006

• File #: 0645-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/20/2006
• In control: Utilities Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize and direct the Director of Public Utilities to accept a rebate from AEP in the amount of $300,000, to provide for the appropriation and expenditure of said funds from the unappropriated balance of the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund ; to authorize the Finance and Management Director to enter into contracts with American Wire Group and Consolidated Electrical Distributors for wire and cable; for Italian Village Substation Project; in connection with the Mayor's Emergency declared January 20, 2006; to authorize the expenditure of $279,128.00 from the Voted Street Lighting and Electricity Distribution Improvements Fund; $46,460.00 from the Division of Electricity Operating Fund; and $29,555.00 from the Division of Sewerage and Drainage Operating Fund; and to declare an emergency. ($355,143.00) AMENDED BY ORDINANCE 1472-2006 PASSED 09/18/06

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
4/12/2006	1	CITY ATTORNEY	Reviewed and Approved
4/12/2006	1	Utilities Drafter	Sent to Clerk's Office for Council
4/11/2006	1	ODI DIRECTOR	Reviewed and Approved
4/11/2006	1	Utilities Drafter	Sent for Approval
4/6/2006	1	Auditor Reviewer	Reviewed and Approved
4/6/2006	1	CITY AUDITOR	Reviewed and Approved
4/6/2006	1	Utilities Drafter	Sent for Approval
4/6/2006	1	EBOCO Reviewer	Reviewed and Approved
4/5/2006	1	Utilities Drafter	Sent for Approval
3/28/2006	1	UTILITIES DIRECTOR	Reviewed and Approved
3/22/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/22/2006	1	Utilities Drafter	Sent for Approval
3/21/2006	1	Utilities Reviewer	Reviewed and Approved
3/21/2006	1	Utilities Drafter	Sent for Approval
3/21/2006	1	Utilities Reviewer	Reviewed and Approved
3/21/2006	1	Utilities Reviewer	Reviewed and Approved
3/21/2006	1	Utilities Drafter	Sent for Approval
3/21/2006	1	Finance Reviewer	Reviewed and Approved
3/20/2006	1	Utilities Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation amends the 2005 Capital Improvements Budget and authorizes the Finance and Management Director to enter into contracts for wire and cable needed for the Division of Electricity's Italian Village Substation Project and other critical work in progress.

The Purchasing Office opened Solicitation No. SA001671 to establish Universal Term Contracts to meet the Division of Electricity's need for wire and cable. All bids received were deemed non-responsive by the Purchasing Office and therefore, no award could be made at that time. The process of formally bidding and establishing a contract would delay delivery of wire and cable until July or August. This would cause construction delays, potentially increase costs, and jeopardize the Division's ability to maintain the integrity of the distribution system.

The Division of Electricity received the Mayor's permission, from a letter dated January 20, 2006, to immediately purchase wire and cable and to work with the Purchasing Office to ensure a competitive process, for this project.

The Purchasing Office informally advertised this bid against Solicitation No. SO021924 and six bids were received. The bids have been reviewed and awards are recommended to the following vendors based upon the lowest, responsive and responsible bids received:

Vendor Contract Compliance
American Wire Group 65-1129415
Consolidated Electrical Distributors 95-2563864

The Division will also be establishing funds to provide cable needed for the Transportation Division to relocate electric poles in their Morse Road Improvement project. Additionally, the Division of Sewerage and Drainage is also encumbering funds, on behalf of the Division of Electricity, to compensate for cable provided to them for their Rhodes Park Project.

It is requested that this Ordinance be handled in an emergency manner in order to allow for the payment of the materia...