Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Zinc Orthophosphate with Shannon Chemical Group. The Division of Water is the sole user of Zinc Orthophosphate, used as a corrosion control agent for potable water at three City of Columbus Water Plants. The term of the proposed option contract would be one (1) year, expiring March 31, 2024, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2023. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ023662). Three (3) bids were received. This was originally bid with Items 1, 2 and 3 being subsequent years of a three year contract. However, the decision was made to only award the first year and bid again next year, in hopes of seeing a stabilization or decrease in prices.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Shannon Chemical Group, CC# 001764 expires 10/13/24, Items 1 and 4 only, $1.00
Total Estimated Annual Expenditure: $1,856,000, Division of Water, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to insure a reliable supply of this product necessary for the supply of drinking water for the Columbus service area.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereb...
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