Explanation
Background: This legislation authorizes the Finance and Management Director to issue purchase orders for automotive parts, supplies, services, and accessories for the Fleet Management Division. Universal Term Contracts are in place for these parts, supplies, services, and accessories. These parts are used to repair approximately 3,200 city vehicles.
Fiscal Impact: The Fleet Management Division 2008 operating budget contains nearly $9 million for the purchase of automotive parts, supplies, services, and accessories. This legislation authorizes an expenditure of $70,000.00 with various vendors to purchase automotive parts, supplies, services, and accessories. Approximately $9 million was expended for similar items in 2007. Two Hundred Twenty-Five Thousand Dollars was budgeted for oils and greases (2281) of which there is $33,499.79 left in the budget. After passag eof this ordinance, $8,499.79 will be left unencumbered.
Emergency action is requested in order to ensure an uninterrupted supply of vehicle parts, supplies, services, and accessories, thereby keeping City owned vehicles in operation, including police cruisers and refuse collection equipment.
Title
To authorize the Finance and Management Director to issue various purchase orders for automotive parts, supplies, services, and accessories for the Fleet Management Division per the terms and conditions of Universal Term Contracts; to authorize the expenditure of $70,000 from the Fleet Management Services Funds; and to declare an emergency. ($70,000.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process by the Purchasing Office, and
WHEREAS, the Finance and Management Department, Fleet Management Division, has a need to purchase automotive parts, supplies, services, and accessories for motorized equipment, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Managemen...
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