City of Columbus - File #: 0619-2011

• File #: 0619-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/13/2011
• In control: Finance Committee
• On agenda: 5/16/2011
• Final action: 5/18/2011
• Title: To authorize the Finance and Management Director to enter into a contract with Action Pest Control, Inc. for the option to purchase Pest Control Services on an as needed basis; and to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund. ($1.00)

Date	Ver.	Action By	Action	Result
5/18/2011	1	CITY CLERK	Attest
5/17/2011	1	MAYOR	Signed
5/16/2011	1	Columbus City Council	Approved	Pass
5/16/2011	1	COUNCIL PRESIDENT	Signed
5/9/2011	1	Columbus City Council	Read for the First Time
4/26/2011	1	Auditor Reviewer	Reviewed and Approved
4/26/2011	1	CITY AUDITOR	Reviewed and Approved
4/26/2011	1	Finance Drafter	Sent for Approval
4/26/2011	1	CITY ATTORNEY	Reviewed and Approved
4/26/2011	1	Finance Drafter	Sent to Clerk's Office for Council
4/25/2011	1	ODI DIRECTOR	Reviewed and Approved
4/25/2011	1	Finance Drafter	Sent for Approval
4/22/2011	1	EBOCO Reviewer	Reviewed and Approved
4/21/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2011	1	Finance Drafter	Sent for Approval
4/20/2011	1	Finance Reviewer	Reviewed and Approved
4/18/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/13/2011	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a contract for the option to purchase Pest Control Services on an as needed basis by various Divisions of the City of Columbus. These Pest Control Services are necessary to maintain a safe and clean environment in the various City buildings and grounds. The term of the proposed option contract would be through May 31, 2013 with the option to renew for one (1) additional year subject to mutual agreement of both parties. The Purchasing Office opened formal bids on March 17, 2011.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003852. Thirty Five (35) bids were solicited (M1A:6, F1:1): Five (5) (M1A:0, F1:0) bids were received. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:

Action Pest control, Inc. CC#311477009 (expires 6-7-2012)

Total Estimated Annual Expenditure: $65,000.00.

This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize the Finance and Management Director to enter into a contract with Action Pest Control, Inc. for the option to purchase Pest Control Services on an as needed basis; and to authorize the expenditure of one dollar to establish the contracts from the Mail, Print Services and UTC Fund. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on February 10, 2011 and opened responses on March 17, 2011 and selecte...