Explanation
1. BACKGROUND
This Ordinance authorizes the Director of Public Utilities to modify and increase the professional services agreement with EMA, Inc. for the Automatic Meter Reading Project, CIP #690358-100000, in an amount up to $1,200,000.00.
In 2015 the Department of Public Utilities awarded a contract to EMA, Inc. through the City’s Request for Proposal process to develop and recommend a strategy, roadmap, and plan for implementation of an Advanced Metering System (AMS) for water and electrical meters. The contract was anticipated to last several years and to consist of the following phases:
Phase 1: Develop an AMS System Roadmap
Phase 2: Prepare an AMS system RFP
Phase 3: Coordinate an AMS System Vendor Selection Process
Phase 4: Provide program management assistance during the implementation.
Under Original Contract No. EL017444 authorized by Ordinance 1597-2015, the Department of Public Utilities contracted with EMA, Inc. to assist in Phase 1 of the contract which was to develop and recommend a strategy, roadmap, and implementation plan of an Advanced Metering System (AMS) for water and electric meters. Under this phase, EMA, Inc. evaluated state-of-the-art AMS technologies; evaluated and compared cost impacts; developed a detailed implementation schedule; and assisted the City in budgetary planning efforts.
Modification No. 1 occurred in May 2017 to procure Phase 2 Services, which included preparation of a Request for Proposal (RFP) for an AMS system that clearly defined the City’s objectives and requirements.
Modification No. 2 occurred in June 2019 to provide Phase 3 and Phase 4 Services, which included coordination of the AMS System vendor selection process, assisting the City in negotiating the technical requirements of the project so a final scope and cost could be determined for the project solution, and program management assistance.
Modification No. 3 occurred in October 2021 to provide continued Phase 3 and Phase 4 Service...
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