City of Columbus - File #: 2403-2023

• File #: 2403-2023
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 8/21/2023
• In control: Technology Committee
• On agenda: 9/18/2023
• Final action: 9/21/2023
• Title: To authorize the Directors of the Department of Technology and the Department of Public Utilities to enter into a sole source contract for annual software maintenance and support services with Hansen Banner, LLC in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $459,136.66 $525,537.30 from the Department of Technology, Information Service Operating Fund,; and to declare an emergency. ($459,136.66) ($525,537.30)

Date	Ver.	Action By	Action	Result
9/21/2023	2	CITY CLERK	Attest
9/20/2023	2	MAYOR	Signed
9/18/2023	2	COUNCIL PRESIDENT	Signed
9/18/2023	1	Columbus City Council	Amended as submitted to the Clerk	Pass
9/18/2023	1	Columbus City Council	Approved as Amended	Pass

Explanation

BACKGROUND:
This ordinance authorizes the Directors of the Departments of Technology and Public Utilities to enter into a sole source contract with Hansen Banner LLC for annual software maintenance and support for the Columbus Utility Billing System (CUBS). The original contract agreement (CT-15918) was established in 1994, and was most recently continued by the authority of Ordinance No. 1514-2022, passed on June 16, 2022, through purchase order PO350836. This contract agreement will provide support for the coverage term period from October 1, 2023 to September 30, 2024, at a cost of $459,136.66 $525,537.30. The CUBS system supports billing and collections for the Department of Public Utilities (DPU). This contract will allow DoT and DPU to continue utilizing services provided by Hansen Banner LLC for annual software maintenance and support services for the Columbus Utility Billing System (CUBS).

This ordinance also requests approval to enter into a sole source contract for services provided by Hansen Banner LLC in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Code as it has been determined Hansen Banner LLC is the sole distributor of the software products associated with the CUBS system, and does not utilize distributors or resellers to provide maintenance and support or professional services for its software products.

EMERGENCY DESIGNATION
Emergency action is requested to avoid disruptions to the above-described systems.

FISCAL IMPACT:
In 2021 and 2022, $385,258.91 and $468,190.12, were legislated respectively for maintenance, support, and upgrades. The cost associated with this contract (2023) with Hansen Banner LLC., formerly known as Ventyx, Inc. is $459,136.66 $525,537.30. The aggregate contract total, including this request is $16,730,757.17 $16,797,157.81. Funds have been identified and are available within the Department of Technology, Information Services Operating Fund.

CONTRACT COMPLIA...