Explanation
Need: The Division of Police needs to purchase digital cameras for quicker turnaround and processing and to eliminate costly repairs of outdated camera equipment in today's fast moving technology.
Bid Information: Twenty-five suppliers submitted bids for digital cameras, batteries, SD memory cards and compact flash cards, Solicitation No: SA001801 was opened on November 10, 2005. 17th Street Photo Supply, Inc. Supply, Inc. was the lowest, most responsive, responsible bidder on Item 1 - digital cameras at $248.69 each. The remaining four (4) items on the bid will be awarded to four different suppliers where the combined total is $21,126.75 and no one supplier will receive a purchase order over $20,000. The Purchasing Office will establish purchase orders on those four items where legislation is not required. The total accumulative expenditure is $45,995.75.
Contract Compliance No.: 13-3643178, 17th Street Photo Supply, Inc.
Emergency Designation: Emergency legislation is requested so as to receive digital cameras on a timely basis and before year-end closing.
This company is not debarred according to the Excluded Party Listing of the Federal Government or prohibited from being awarded a contract according to the Ohio Auditor of State Unresolved Findings for Recovery Database.
FISCAL IMPACT:
$50,000.00 was budgeted in the Division of Police 2005 General Fund Budget for the purchase of digital cameras and accessories.
Title
To authorize and direct the Finance & Management Director to enter into a contract with 17th Street Photo Supply, Inc. for the purchase of digital cameras for the Division of Police; to authorize the expenditure of $24,869.00 from the General Fund; and to declare an emergency. ($24,869.00)
Body
WHEREAS, the Division of Police needs to purchase digital cameras for quicker turnaround and processing and to eliminate costly repairs of outdated camera equipment; and
WHEREAS, formal bid SA00...
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