City of Columbus - File #: 0663-2006

• File #: 0663-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/21/2006
• In control: Utilities Committee
• On agenda: 4/24/2006
• Final action: 4/27/2006
• Title: To authorize and direct the Finance and Management Director to enter into four contracts for the option to purchase Luminaires and Related Components with Graybar Electric Company, Inc., Hughes Supply, Inc., Consolidated Electrical Distributors, Inc., and General Electric Company to authorize the expenditure of four dollars to establish four contracts from the Purchasing Contract Operation Fund, and to declare an emergency. ($4.00).

Date	Ver.	Action By	Action	Result
4/27/2006	1	ACTING CITY CLERK	Attest
4/26/2006	1	MAYOR	Signed
4/24/2006	1	Columbus City Council	Approved	Pass
4/24/2006	1	COUNCIL PRESIDENT	Signed
3/30/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
3/29/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/29/2006	1	CITY ATTORNEY	Reviewed and Approved
3/28/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/28/2006	1	Auditor Reviewer	Reviewed and Approved
3/28/2006	1	CITY AUDITOR	Reviewed and Approved
3/27/2006	1	EBOCO Reviewer	Reviewed and Approved
3/27/2006	1	ODI DIRECTOR	Reviewed and Approved
3/22/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/22/2006	1	FINANCE DIRECTOR	Reviewed and Approved
3/22/2006	1	Finance - Purchasing Drafter	Sent for Approval
3/21/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Luminaries and Related Components for the Division of Electricity, Department of Public Utilities. The term of the proposed option contracts would through March 31, 2007 with the option to renew for two additional one year periods, if mutually agreed. The Purchasing Office opened formal bids on February 23, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001904). Fifty-six bids were solicited (MAJ:48, MBE: 7); six (MAJ:6) bids were received.

The companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of State database for Findings for Recovery.

No bids were submitted for items 16, 17, 18, 19, 113, 114, 115 and 116, therefore, there will be no award for these items. There will be no award for items 7, 109, and 112 because there is no immediate need for these items and the administrative expense of establishing a contract to Pepco, the lowest, responsive bidder, for these items is not in the best interest of the city. No award will be made for item 73 as it requires a revision to the specification before an award can be made.

The Purchasing Office is recommending award of four contracts to the lowest, responsive, responsible and best bidders:

Graybar Electric Co. Inc., CC# 130794380, Items: 2, 3, 8, 9, 11, 12, 14, 15, 21, 22, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 44, 45, 49, 51, 53, 54, 77, 84, 85, 86, 87, 96, 97, 98, 99, 100, 101, 102, 103, 104, 105, 106, 107, and 111. Estimated Expenditure: $122,596.38.
Hughes Supply Inc., CC# 370798775, Items: 4, 5, 6, 10, 13, 23, 24, 25. 26, 27, 28, 29, 30, 31, 32, 33, 50, 52, 56, 57, 58, 59, 60, 61, 62, 63, 64, 65, 66, 67, 68, 69, 70, 71, 72, 74, 75, 76, 88, 89, 90, 91, 92, 93, 94, 110, 119, 121, and 122. Estimated Expenditure: $218,717.56
Consolitdated Electric Distributors, Inc.; CC#52563864, Items: 2...