City of Columbus - File #: 1223-2009

• File #: 1223-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/9/2009
• In control: Public Service & Transportation Committee
• On agenda: 10/5/2009
• Final action: 10/8/2009
• Title: To authorize the Director of Finance and Management to establish purchase orders for the purchase of reflective sheeting per the terms and conditions of existing universal term contracts with Nippon Carbide Industries Inc. and 3M Company, established by the Purchasing Office for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $94,626.50 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($94,626.50)

Date	Ver.	Action By	Action	Result
10/8/2009	1	CITY CLERK	Attest
10/6/2009	1	MAYOR	Signed
10/5/2009	1	Columbus City Council	Approved	Pass
10/5/2009	1	COUNCIL PRESIDENT	Signed
9/16/2009	1	CITY ATTORNEY	Reviewed and Approved
9/16/2009	1	Service Drafter	Sent to Clerk's Office for Council
9/15/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
9/15/2009	1	FINANCE DIRECTOR	Reviewed and Approved
9/15/2009	1	Service Drafter	Sent for Approval
9/15/2009	1	Auditor Reviewer	Reviewed and Approved
9/15/2009	1	CITY AUDITOR	Reviewed and Approved
9/15/2009	1	Service Drafter	Sent for Approval
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/14/2009	1	Finance Reviewer	Reviewed and Approved
9/11/2009	1	Service Drafter	Sent for Approval
9/10/2009	1	Service Drafter	Sent for Approval
9/10/2009	1	Service Reviewer	Reviewed and Approved
9/10/2009	1	Service Drafter	Sent for Approval
9/10/2009	1	SERVICE DIRECTOR	Reviewed and Approved

Explanation
1. BACKGROUND
The Department of Public Service, Division of Planning and Operations, utilizes reflective sheeting to construct traffic names signs and traffic control signs. This sheeting, available in multiple colors, is what makes the signage highly visible, especially at night and in inclement weather conditions. It is purchased in bulk quantities and applied to aluminum sign blanks in the signage manufacturing process.

This ordinance authorizes the expenditure of up to $94,626.50 for reflective sheeting per the terms and conditions of established universal term contract(s) with Nippon Carbide Industries Inc. and 3M Company for this purpose.

2. FISCAL IMPACT
Funding for this purchase is available within the 2009 CIB due to cancellation of encumbrances from completed projects.

3. CONTRACT COMPLIANCE
Nippon Carbide Industries Inc.'s contract compliance number is 954331664 and expires 4/17/11.
3M's contract compliance number is 410417775 and expires 4/7/2010.

4. EMERGENCY DESIGNATION
Emergency action is requested to provide for an uninterrupted supply of this commodity that is critical to the city's sign making ability.

Title
To authorize the Director of Finance and Management to establish purchase orders for the purchase of reflective sheeting per the terms and conditions of existing universal term contracts with Nippon Carbide Industries Inc. and 3M Company, established by the Purchasing Office for the Division of Planning and Operations; to amend the 2009 CIB; to authorize the transfer of funds within the Streets and Highways G.O. Bonds Fund; to authorize the expenditure of $94,626.50 from the Streets and Highways G.O. Bonds Fund for this purpose; and to declare an emergency. ($94,626.50)

Body
WHEREAS, the Department of Public Service, Division of Planning and Operations, utilizes reflective sheeting to construct traffic names signs and traffic control signs; and

WHEREAS, universal term contracts have been ...