Explanation
Background: The Transportation Division is responsible for snow and ice control and removal on the City's roadway system. Rock salt is used extensively in this operation. Formal competitive bids were solicited and received in 2003 and the Purchasing Office established a citywide term contract (UL003250) with American Rock Salt Company, LLC (cc#16-1516458 expiring April 23, 2005), at a price of $36.39/ton (piled) as authorized by Ordinance 2144-2003E passed by City Council October 6, 2003. Ordinance 0294-2004E, passed by City Council February 23, 2004, modified and increased an existing purchase order for the purchase of salt in 2004. It is necessary to enable the Division to purchase more rock salt for 2005. This ordinance authorizes the Finance Director to modify and increase a purchase order for the purchase of rock salt for the Transportation Division in the amount of $1,000,000.00.
Fiscal Impact: This expense is budgeted in the Transportation Division's 2005 Municipal Motor Vehicle License Tax Fund appropriation, which is pending before City Council. The Division spent $900,000.00 during the winter of 2001-2002 and $1,826,602.94 during the winter of 2003-2004 for rock salt. The 2004 authorization totaled $1,000,000.00 and approximately $200,000 remains on an existing purchase order for salt purchases.
Emergency action is requested to ensure an uninterrupted supply of this critical commodity.
Title
To authorize the Finance Director to modify and increase an existing purchase order with American Rock Salt Company, LLC, for the purchase of rock salt in accordance with the terms and conditions of a citywide universal term contract for the Transportation Division; to authorize the expenditure of $1,000,000.00 from the Municipal Motor Vehicle License Tax Fund, and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Transportation Division is responsible for snow and ice control and removal on the City's roadwa...
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