City of Columbus - File #: 1592-2008

• File #: 1592-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2008
• In control: Finance & Economic Development Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Topsoil with Ready to Haul, LLC; to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/7/2008	1	CITY ATTORNEY	Reviewed and Approved
10/7/2008	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/6/2008	1	Auditor Reviewer	Reviewed and Approved
10/6/2008	1	CITY AUDITOR	Reviewed and Approved
10/6/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	Finance - Purchasing Drafter	Sent for Approval
10/3/2008	1	EBOCO Reviewer	Sent for Approval
10/3/2008	1	ODI DIRECTOR	Reviewed and Approved
10/2/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/1/2008	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Topsoil. The term of the proposed option contract would be through June 30, 2012. The contract may be extended for one (1) additional one year subject to mutual agreement by both parties. The Purchasing Office opened formal bids on September 18, 2008.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 Solicitation SA003033; 17 (MAJ:14; MBE:3) bids were solicited; One (1) (MAJ:1) bid was received.

The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidder as follows:

Ready to Haul, LLC; CC# 770622755 (Expires: 9/10/2010)
Total Estimated Annual Expenditure: $100,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account.

Title

To authorize and direct the Finance & Management Director to enter into one (1) UTC contract for the option to purchase Topsoil with Ready to Haul, LLC; to authorize the appropriation and expenditure of one (1) dollar to establish the contract from the Purchasing UTC Fund, and to declare an emergency. ($1.00).

Body


WHEREAS, the Purchasing Office advertised and solicited formal bids on September 18, 2008 and selected the lowest, responsive, responsible and best bid. One (1) bid was received; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing...