City of Columbus - File #: 1660-2008

• File #: 1660-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/14/2008
• In control: Finance & Economic Development Committee
• On agenda: 11/3/2008
• Final action: 11/4/2008
• Title: To authorize and direct the City Auditor to modify an existing contract with Specialized Business Software, Inc for the development and implementation of Phase Three of the workflow tracking/imaging system specifically integrated with the existing Income Tax application for the Office of the Auditor, Income Tax Division; to authorize the expenditure of $50,050.00 from Fund 514, Subfund 002 , Object Level Three 6649, Project Number 470033, in addition a request of $50,000.00 from Department 22-02, General Fund 010, Object Level Three 3347, OCA 220202, for a total of $100,050.00 for e-file/e-payment modification and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/4/2008	1	MAYOR	Signed
11/4/2008	1	CITY CLERK	Attest
11/3/2008	1	Columbus City Council	Approved	Pass
11/3/2008	1	COUNCIL PRESIDENT	Signed
10/22/2008	1	Auditor Drafter	Sent for Approval
10/22/2008	1	CITY ATTORNEY	Reviewed and Approved
10/22/2008	1	Auditor Drafter	Sent to Clerk's Office for Council
10/21/2008	1	Auditor Drafter	Sent for Approval
10/21/2008	1	Finance Reviewer	Reviewed and Approved
10/21/2008	1	Finance Reviewer	Reviewed and Approved
10/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/20/2008	1	ODI DIRECTOR	Reviewed and Approved
10/15/2008	1	Auditor Reviewer	Reviewed and Approved
10/15/2008	1	CITY AUDITOR	Reviewed and Approved
10/15/2008	1	Auditor Drafter	Sent for Approval
10/15/2008	1	EBOCO Reviewer	Sent for Approval
10/14/2008	1	Auditor Drafter	Sent for Approval
10/14/2008	1	Auditor Reviewer	Reviewed and Approved

Explanation

This ordinance authorizes an extension of term and increase of the obligation of an existing contract for storing digital images of returns and related documents for easy access during the auditing process and more efficient long-term archival storage, reduce the use of paper in day to day operations, automate the movement of documents between staff and track audit performance as well as the age of documents. This legislation will modify and increase the existing contract with Specialized Business Software for the ongoing development and implementation of an existing workflow tracking/imaging system specifically integrated with the existing Income Tax application. Specialized Business Software Inc's contract compliance no. 341903963 expires 4/23/2009.

Fiscal Impact:
$50,050.00 from Fund 514, Subfund 002 , Object Level Three 6649, Project Number 470033, in addition a request of $50,000.00 from Department 22-02, General Fund 010, Object Level Three 3347, OCA 220202, for a total of $100,050.00 for e-file/e-payment modifications.



Title

To authorize and direct the City Auditor to modify an existing contract with Specialized Business Software, Inc for the development and implementation of Phase Three of the workflow tracking/imaging system specifically integrated with the existing Income Tax application for the Office of the Auditor, Income Tax Division; to authorize the expenditure of $50,050.00 from Fund 514, Subfund 002 , Object Level Three 6649, Project Number 470033, in addition a request of $50,000.00 from Department 22-02, General Fund 010, Object Level Three 3347, OCA 220202, for a total of $100,050.00 for e-file/e-payment modification and to declare an emergency.


Body

WHEREAS, The City Auditor wishes to modify and extend an existing contract for the development and implementation of a workflow tracking/imaging system for the Division of Income Tax as outlined within the Request for Proposal issued December 3, 2005 with...