EXPLANATION: This ordinance is to authorize the Executive Director of the Civil Service Commission (Commission) to modify and increase the contract with Anderson Reporting Services, Inc. (Anderson) for court reporting services, and to declare an emergency.
BACKGROUND: Because nearly all available, appropriated, funding for Anderson’s services has been paid out, the Civil Service Commission needs to request authority to modify and increase the Commission's current contract maximum authorized expenditure with Anderson, in accordance with City Code Section 329.09. The modification and increase are necessary now to ensure funding is available for the historical recording of regular commission and trial board meetings as mandated via the City Charter and Commission Rules into 2024, prior to the adoption of the 2024 City budget.
The Commission executed a contract on March 16, 2023, with Anderson for court reporting services with a maximum obligation of $5,500.00 through February 29, 2024. As a result of the number of appeals filed to date that required a hearing, appropriated funding has been reduced to just over $1,800.00. In order to cover potential needed services through the end of 2023 and into 2024, and in accordance with City Code Section 329.09 regarding modification and renewals of a current contract, the Commission is requesting to modify the end date of the Anderson contract from February 29, 2024 to May 31, 2024, and to increase and authorize the maximum obligation by $3,000.00 to the current $5,500.00 for a new total contract appropriation of $8,500.00.
Bid Information: Since the initial, anticipated need for court reporting services was expected to be no more than $5,500.00 for the year, potential vendors were contacted informally for typical services provided and their associated cost (hourly rate for in-person attendance at the scheduled meeting, per page rate for transcription services, etc.). Based on the information gathered, our review s...
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