City of Columbus - File #: 1281-2006

• File #: 1281-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/3/2006
• In control: Recreation & Parks Committee
• On agenda: 7/24/2006
• Final action: 7/26/2006
• Title: To authorize the transfer of $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to enter into contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms, to authorize the expenditure of $227,670.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($227,670.00)

Date	Ver.	Action By	Action	Result
7/26/2006	1	ACTING CITY CLERK	Attest
7/25/2006	1	MAYOR	Signed
7/24/2006	1	Columbus City Council	Approved	Pass
7/24/2006	1	COUNCIL PRESIDENT	Signed
7/12/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/12/2006	1	Rec & Parks Drafter	Sent for Approval
7/12/2006	1	Auditor Reviewer	Reviewed and Approved
7/12/2006	1	CITY AUDITOR	Reviewed and Approved
7/12/2006	1	Rec & Parks Drafter	Sent for Approval
7/12/2006	1	CITY ATTORNEY	Reviewed and Approved
7/12/2006	1	Rec & Parks Drafter	Sent to Clerk's Office for Council
7/11/2006	1	Finance Reviewer	Reviewed and Approved
7/6/2006	1	REC & PARKS DIRECTOR	Reviewed and Approved
7/6/2006	1	Rec & Parks Drafter	Sent for Approval
7/6/2006	1	EBOCO Reviewer	Reviewed and Approved
7/6/2006	1	ODI DIRECTOR	Reviewed and Approved
7/6/2006	1	Rec & Parks Drafter	Sent for Approval
7/3/2006	1	Rec & Parks Drafter	Sent for Approval

Explanation

Background:
This ordinance will authorize the transfer of $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 702, and authorize the Director of Recreation and Parks to enter into a contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms.

Bids were received by the Recreation and Parks Department on June 27, 2006, for the Roof Renovations: Schiller and Smith Farms, as follows:

Status Amount
VEC Systems Majority $207,650
K & W Roffing Majority $220,000
Phinney Roofing Majority $261,951

Project includes removal of the old chain link fencing, asphalt work, drainage work, cleaning, and painting.

Project includes roofing improvements to Schiller Recreation Center and Smith Farms Park Building.

A contingency amount of $20,000.00 is being included in this project

Contract Compliance Number for VEC Systems, Inc., is #04-3702089.

Emergency action is necessary to so project can proceed in a timely manner.

Fiscal Impact:
$227,670.00 is budgeted in the Voted 1999/2004 Parks and Recreation Bond Fund to meet the financial obligation of this project.


Title

To authorize the transfer of $202,991.79 within the Voted 1999/2004 Parks and Recreation Bond Fund, to authorize the Director of Recreation and Parks to enter into contract with VEC Systems, Inc., for Roof Renovations: Schiller and Smith Farms, to authorize the expenditure of $227,670.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($227,670.00)

Body

WHEREAS, bids were received by the Recreation and Parks Department on June 27, 2006, and the contract for the Roof Renovations: Schiller and Smith Farms will be awarded on the basis of the lowest and best responsive and responsible bidder; and

WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to transfer $202,991.79 with...