Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to modify and extend an existing contract with Systems by Rich Consulting LLC (ED015652), in the amount of $43,796.98, for professional custodial service administration and managing the quality assurance and training programs at the Municipal Court Building, 375 South High Street, for the period of March 1, 2005 through February 28, 2006. Systems by Rich Consulting LLC is retained by the Facilities Management Division to ensure custodial contract compliance and training. The contract was originally authorized by Purchase Order DE036795, and was renewed by Purchase Order ED015652, in the amount of $20,000.00. Systems by Rich Consulting LLC was originally selected through a Request for Qualifications (RFQ), solicited on June 10, 2003.
Due to 2004 budget restrictions, the scope of the original contract did not include oversight of carpet cleaning, special cleaning requests, furniture cleaning, and power washing of stairwells. In addition, several quality assurance and training items were significantly reduced. This modification will add additional quality assurance items, including oversight of the aforementioned cleanings, an increased rate of quality assurance inspections, and evaluations of various aspects of the janitorial contract for labor reductions and cost containments.
Emergency action is requested in order to maintain professional custodial service administration at the Municipal Court Building.
Fiscal Impact: The Facilities Management Division spent $19,264.00 for eight months of service in 2003. In 2004, the contract amount was $20,000.00. This ordinance authorizes a modification and extension of the contract in the amount of $43,796.98. The increase is due to oversight of the additional cleanings and more quality assurance programs for the Municipal Court Building. The Facilities Management Division budgeted $43,796.98 in the General Fund for this purpos...
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