Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to purchase Automotive and Truck Spring Repairs on an as needed basis by the Division of Fleet Management. These repairs are necessary to maintain the City’s fleet of vehicles. The term of the proposed option contract would be through June 30, 2016 with the option to renew for one (1) additional year subject to mutual agreement. The Purchasing Office opened formal bids on April 10, 2014.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA005344). One hundred sixty two (162) Bids were solicited: (M1A-2:F1-3) One (1) Bid was received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:
Jones Truck & Spring Repair, Inc. CC#310934536 (expires 5-1-2016)
Total Estimated Annual Expenditure: $100,000.00
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is from the General Fund. The Division of Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance & Management Director to enter into a contract for the option to purchase Automotive and Truck Spring Repairs with Jones Truck & Spring Repair, Inc, to authorize the expenditure of one (1) dollar to establish the contract from the General Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicit...
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