Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance and Management, on behalf of the Department of Technology to renew and modify an existing contract, in accordance with the original contractual agreement (CT18276: ORD 644-97) entered on May 29, 1997, with AssetWorks, Inc., for FleetFocus FA annual software maintenance and support. The agreement was most recently renewed by authority of ordinance 0683-2011 (purchase order FL004946), passed June 8, 2011. This renewal/modification will provide software maintenance and support from July 1, 2012 through June 30, 2013 at a cost of $65,189.75.
The FleetFocus application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division. Also, FleetFocus gives the Division the ability to provide accountability by tracking city-owned fleet equipment such as refuse trucks, fire apparatus, compost graders and various on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.
This ordinance requests approval to continue services provided by AssetWorks, Inc., and to waive the competitive bidding provisions of the Columbus City Codes (Section 329) to continue services with the existing company and existing contract.
FISCAL IMPACT:
In 2010 and 2011, the Department of Technology expended $123,666.00 and $57,000.00 respectively for upgrades, maintenance and support services associated with the Fleet Focus application provided by AssetWorks, Inc. Funding is available within the Department of Technology, Internal Services Fund to cover the $65,189.75 for the 2012 contract renewal. Through the Department of Technology, the aggregate contract total, including this funding of $65,189.75 is $783,646.20.
EMERGENCY DESIGNATION:
Emergency designation is being requested to allow for payment a...
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