Explanation
BACKGROUND: For the option to purchase Demolition Services for the Department of Development, the largest user. The term of the proposed option contract would be one year with an option to renew for one (1) additional year, if mutually agreed.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA000493). Ninety-six (MAJ:82, MBE:7, FBE:3, MBR:4) bids were solicited; eight (MAJ:5, MBE:3) bids received.
The Purchasing Office is recommending award of a contract to the low bidder:
T & D Demolition, MAJ, CC#31-1782883
Estimated Annual Expenditure: $250,000.00.
The company is not debarred according to the Excluded Party Listing System of the Federal Government.
Since additional legislation will most likely be necessary for any division to purchase off this option contract, this ordinance is submitted as an emergency. Without this emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Department of Development will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Demolition Services, with T & D Demolition, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 4, 2003 and selected the lowest bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid...
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