Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract, effective on the date of a purchase order certified by the City Auditor's office with GBA Master Series ( now dba) Lucity, Inc., to implement an enterprise asset and work order management software system and acquire professional services to assist in the system implementation. The City requires an enterprise asset and work order management system to better track inventory, assets, service requests and work orders. The goal of this project is to improve service responsiveness and speed, and to reduce costs. The Department of Technology, in collaboration with the Departments of Public Service, Finance and Management, and Recreation and Parks, will implement this new technology over the next year. Lucity, Inc. estimates that the system will be ready for use within a year.
The estimated total cost of the project is $1,000,000.00. This cost includes $215,000.00 for Lucity software licenses, $196,295.00 for Lucity professional services, $223,705.00 to pay for the General Fund portion of Department of Technology staff time required for the project, $322,000.00 for contingency to accommodate any unforeseen expansions in project scope and/or the inclusion of additional city departments in the enterprise work order system, and $43,000.00 for the first year of Lucity's annual support and maintenance fees (ASM) with the first year term period for the ASM program effective one (1) year from the project's"Go-Live" milestone. The total amount payable to Lucity, Inc., assuming no need to modify the proposed contract, is $454,295.00. Subject to mutual agreement and approval of proper city authorities, software maintenance and support is available for another four (4) years under this contract at a cost of $43,000.00 per year.
To procure these systems and services, a Request for Proposals (SA003862) was published and proposals were opened o...
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