City of Columbus - File #: 1389-2006

• File #: 1389-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/17/2006
• In control: Safety Committee
• On agenda: 7/31/2006
• Final action: 8/2/2006
• Title: To authorize a supplemental appropriation of $195,000.00 from the unappropriated balance of the Clerk's collection fund; to authorize and direct the Franklin County Municipal Court Clerk to enter into the first year of a three year contract with Linebarger, Goggan, Blair & Sampson, LLP and Dana & Pariser L.P.A, for the provision of the Clerk's accounts receivables collection services; to authorize an expenditure up to $355,000.00 from the Clerk's collection fund appropriations; and to declare an emergency. ($355,000.00)

Date	Ver.	Action By	Action	Result
8/2/2006	1	MAYOR	Signed
8/2/2006	1	ACTING CITY CLERK	Attest
7/31/2006	1	Columbus City Council	Approved	Pass
7/31/2006	1	COUNCIL PRESIDENT	Signed
7/21/2006	1	Auditor Reviewer	Reviewed and Approved
7/21/2006	1	CITY AUDITOR	Reviewed and Approved
7/21/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/21/2006	1	CITY ATTORNEY	Reviewed and Approved
7/21/2006	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
7/20/2006	1	ODI DIRECTOR	Reviewed and Approved
7/20/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/20/2006	1	Auditor Reviewer	Reviewed and Approved
7/19/2006	1	Finance Reviewer	Reviewed and Approved
7/19/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/19/2006	1	Finance Reviewer	Reviewed and Approved
7/19/2006	1	FINANCE DIRECTOR	Reviewed and Approved
7/19/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/19/2006	1	EBOCO Reviewer	Sent for Approval
7/18/2006	1	MuniCrtClerk Drafter	Sent for Approval
7/18/2006	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
7/18/2006	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

Background: This ordinance authorizes a supplemental appropriation of $195,000.00 from the unappropriated balance of the Clerk's collection fund; authorizes the Franklin County Municipal Court Clerk to enter into the first year of a three-year contract with Linebarger, Goggan, Blair & Sampson, LLP and Dana and Pariser L.P.A, commencing August 3, 2006 through August 2, 2007, for the provision of collection services for the Court's accounts receivables; authorizes an expenditure of $355,000.000.

On March 6, 2006 ordinance 0421-2006 and 0439-2006 authorized an expenditure totaling $200,000.00 from the 2006 collection fund appropriation of $360,000.00, until such time the collections services were bid competitively. As a result, a supplemental appropriation up to the sum of $195,000.00 from the unappropriated balance of said fund is needed to enter into the first year of two, three-year contracts commencing August 3, 2006 through August 2, 2007.

The second tier collection services have been ongoing since 1998. These services have been very successful in collecting fines and costs that would otherwise be uncollectible. Since, the Franklin County Municipal Court Clerk's office does not have the resources in-house to adequately pursue these services, the Clerk believes it is in the City's best interest to out-source the collection services. The contracts are self-funding in that the percentage charged for collecting the receivables is added to the total debt collected, pursuant to ORC 2335.24; thereby, negating any costs to the City of Columbus for this service.

Bid Information:
On May 15, 2006 opening formal competitive bids were solicited through SA 002035, for one or more collection services. The bids closed on June 5, 2006, with forty-four responses from the vendors. A total of eleven of the forty-four vendors submitted timely proposals. An evaluation committee of five was formed to evaluate the SOQs specified in the RFSQs on the ...