City of Columbus - File #: 1535-2008

• File #: 1535-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/23/2008
• In control: Finance & Economic Development Committee
• On agenda: 10/20/2008
• Final action: 10/22/2008
• Title: To authorize the Finance and Management Director to modify two contracts for the Office of Construction Management with Bird Houk & Associates, Inc. in the amounts of $90,000 and $94,000 respectively, for architectural and engineering consulting services; to authorize the appropriation of $94,000.00 from the Municipal Court Special Projects Fund; to authorize the expenditure of $90,000.00 from the Construction Management Capital Improvement Fund, to authorize the expenditure of $94,000.00 from the Municipal Court Special Projects Fund; and to declare an emergency. ($184,000.00).
• Sponsors: Kevin L. Boyce, Hearcel Craig

Date	Ver.	Action By	Action	Result
10/22/2008	1	CITY CLERK	Attest
10/21/2008	1	MAYOR	Signed
10/20/2008	1	Columbus City Council	Approved	Pass
10/20/2008	1	COUNCIL PRESIDENT	Signed
10/6/2008	1	Finance Drafter	Sent for Approval
10/6/2008	1	CITY ATTORNEY	Reviewed and Approved
10/6/2008	1	Finance Drafter	Sent to Clerk's Office for Council
10/3/2008	1	FINANCE DIRECTOR	Reviewed and Approved
10/3/2008	1	Finance Drafter	Sent for Approval
10/3/2008	1	EBOCO Reviewer	Sent for Approval
10/3/2008	1	ODI DIRECTOR	Reviewed and Approved
10/2/2008	1	Auditor Reviewer	Reviewed and Approved
10/2/2008	1	CITY AUDITOR	Reviewed and Approved
10/2/2008	1	Finance Drafter	Sent for Approval
10/1/2008	1	Finance Drafter	Sent for Approval
10/1/2008	1	Auditor Reviewer	Reviewed and Disapproved
9/30/2008	1	Finance Drafter	Sent for Approval
9/30/2008	1	Finance Reviewer	Reviewed and Approved
9/24/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	Finance Drafter	Sent for Approval
9/23/2008	1	Finance Reviewer	Reviewed and Approved
9/23/2008	1	Finance Reviewer	Reviewed and Approved

Explanation

Background: This legislation authorizes the Finance and Management Director to modify two professional services contracts for the Office of Construction Management with Bird Houk & Associates, Inc. for architectural and engineering consulting services. The Office awarded both contracts through Requests for Statements of Qualifications. The Requests were advertised because the Office wished to use a professional services firm on an ongoing basis. Services include: the production of detailed plans identified for Construction Management projects, the hosting of design meetings, preliminary construction and final cost estimates, master and operational plans, ensuring code compliance, bidding documents/plans, obtaining proper permit documents, and construction administration. The first contract (Contract A) is for general consulting use and was approved by Ordinance No. 2085-2006, passed December 11, 2006. The second contract (Contract B) is specifically for the Municipal Court building, 375 South High Street and was approved by Ordinance No. 1115-2007, passed July 9, 2007.

Contract A needs to be modified in the amount of $90,000.00. This modification is necessary to complete design and construction administration on important projects such as City Hall exterior metal and stone cleaning, City Hall Security Command Center, and Central Safety Water Line repair. Bird Houk & Associates, Inc. is currently in the midst of design or construction administration for all of these projects. This contract has been modified once previously in the amount of $170,000.00 for North Market hot water by Ordinance 1984-2007, passed December 3, 2007.

Contract B needs to be modified in the amount of $94,000.00. This modification is necessary to design increased and updated security for the Municipal Court building. This will include improved Closed Circuit Television, Digital Video Recording, Access Control, and a Security Command Center.

Modification...