City of Columbus - File #: 1464-2008

• File #: 1464-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/9/2008
• In control: Finance & Economic Development Committee
• On agenda: 9/29/2008
• Final action: 10/1/2008
• Title: To authorize the Finance and Management Director to modify and increase a contract with Messer Construction Company for the construction to the fleet maintenance facility to close out the contract and to obtain permanent occupancy, to authorize the expenditure of $72,484.80 from the Fleet Management Services Fund; and to declare an emergency. ($72,484.80)

Date	Ver.	Action By	Action	Result
10/1/2008	1	CITY CLERK	Attest
9/30/2008	1	MAYOR	Signed
9/29/2008	1	Columbus City Council	Approved	Pass
9/29/2008	1	COUNCIL PRESIDENT	Signed
9/18/2008	1	FINANCE DIRECTOR	Reviewed and Approved
9/18/2008	1	Finance Drafter	Sent for Approval
9/18/2008	1	Auditor Reviewer	Reviewed and Approved
9/18/2008	1	CITY AUDITOR	Reviewed and Approved
9/18/2008	1	Finance Drafter	Sent for Approval
9/18/2008	1	EBOCO Reviewer	Sent for Approval
9/18/2008	1	ODI DIRECTOR	Reviewed and Approved
9/18/2008	1	Finance Drafter	Sent for Approval
9/18/2008	1	CITY ATTORNEY	Reviewed and Approved
9/18/2008	1	Finance Drafter	Sent to Clerk's Office for Council
9/17/2008	1	Finance Reviewer	Reviewed and Approved
9/11/2008	1	Finance Reviewer	Reviewed and Approved
9/10/2008	1	Finance Reviewer	Reviewed and Approved
9/9/2008	1	Finance Drafter	Sent for Approval
9/9/2008	1	Finance Drafter	Sent for Approval
9/9/2008	1	Finance Reviewer	Reviewed and Approved
9/9/2008	1	Finance Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and increase a contract with Messer Construction Company in the amount of $72,484.80 for additional construction to the new Groves Road Fleet Maintenance Facility to close out the contract and to obtain permanent occupancy. Ordinance No. 1408-2006 passed by City Council on July 31, 2006, and authorized the Fleet Management Division to enter into a contract with Messer Construction Company in the amount of $25,527,000 based upon formal bids received on July 13, 2006.

Earlier this spring Fleet operations moved into the new facility. Various change orders are needed to procure final owner occupancy and have resulted in a need for a final modification of $72,484.80 to increase the construction contract with Messer Construction Company. The modifications include change orders required to meet final inspection for occupancy; items such as ladders on the roof for HVAC inspections, insulating the facility's generator exhaust, adding concrete bollards around exterior HVAC, and acoustic blankets for the generator room. This modification pricing was negotiated by the Fleet Management Division and the construction manager for the project, Smoot Construction. Unit prices and labor rates are based upon costs for materials as well as prevailing wage rates for construction labor. Including this ordinance, there has been a total of three contract modifications to the initial contract for a total modification of $150,484.80 (or less than one percent of the original contract budget awarded).

Emergency action is requested in order to close out the contract and to obtain permanent occupancy.

Fiscal Impact: $93,154.42 remains in the 2008 Capital Improvements Budget for for the fleet maintenance facility. This ordinance authorizes an expenditure of $72,484.80 to modify and increase the construction contract with Messer Construction Company. The original contract with ...