Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology (DoT) to modify a contract for the provisioning and hosting of a Columbus Human Resources Information System (CHRIS) with Xerox Consultants Company, Inc. to extend the coverage term period through December 31, 2016. The original agreement (EL016124 and EL016125) was authorized by ordinance 1467-2014, passed July 14, 2014.
This ordinance will also authorize an extension to purchase orders EL016124 and EL016125. This extension is through December 31, 2016 and will enable the expenditure of any unspent balances ($329,604.00/EL016124 and $1,335,000.00/EL016125 as of November 3, 2015) on the purchase orders, in order to complete the services specified in the contract modification.
1. Amount of additional funds to be expended: $0.00
Original contract - 1st year amount: $1,789,604.00
Modification #1: (no additional funds): $0.00
Total: (year 1 and modification #1): $1,789,604.00
2. Reason additional goods/services could not be foreseen:
This modification is needed to extend the coverage term period and associated purchase orders. The need to extend was not anticipated at the time of the original agreement.
3. Reason other procurement processes are not used:
It is in the City’s best interests to utilize the existing agreement with Xerox Consultants Company, Inc., instead of utilizing alternative procurement methods.
4. How cost of modification was determined:
No additional funding is necessary.
FISCAL IMPACT:
No additional funding is necessary.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract agreement in order to continue services from the supplier.
CONTRACT COMPLIANCE:
Vendor Name: Xerox Consultants Company, Inc. C.C.#: 38-2550455 Expiration Date: 06/13/2016
Title
To authorize the Director of the Department of T...
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