Explanation
Background
On May 24, 2010, ordinance 0717-2010 passed by the Columbus City Council authorized the Franklin County Municipal Court Clerk (hereinafter "Municipal Court Clerk") to enter into contracts with 3SG Corporation, for the conversion of existing court documents into electronic images and the implementation of a day-forward document conversion system. The imaging services and conversion system are necessary to optimize storage space and reduce future storage costs and provide for more efficient access to court document information.
This ordinance authorizes the Municipal Court Clerk to modify, increase and extend the existing contracts for the purchase of additional imaging services, software and support.
Columbus City Code 329.16 Contract Modifications:
1. Amount of additional funds to be expended under this modification: $128,000.00.
2. Period of time to be extended: seven months.
3. The software license and maintenance is needed for the day-forward imaging.
4. Additional imaging services were unforeseen, due to the complexity of estimating the number of existing court documents to be converted into electronic images.
The purchases for imaging services, software and maintenance will be from two 3SG Corporation, State of Ohio, State Term Schedules (STS): 3SG Corporation, State Term Schedule # 800071, expiration date 8/31/2013; 3SG Corporation, a dealer of Hyland On Base, State Term Schedule # 533272-3, expiration date 3/31/2012. Due to time and storage constraints, as well as the continuity of the project, cost effectiveness and the minority certification of the company, it is deemed in the best interest of the City to purchase from the aforementioned State Term Schedules. Ordinance 582-87 authorizes the City of Columbus to purchase from cooperative purchasing contracts.
Contracts:
1st Year - Ordinance 0717-2010; EL010420: $146,756.47
1st Year - Ordinance 0717-2010; EL010419: $320,000.00
Contract Compliance ...
Click here for full text