City of Columbus - File #: 0636-2005

• File #: 0636-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/23/2005
• In control: Administration Committee
• On agenda: 4/25/2005
• Final action: 4/27/2005
• Title: To authorize the Director of the Department of Technology to enter into a contract for the renewal of an annual license with Gyrus Systems from the Department of Technology information service fund on behalf of the Human Resources Department; to authorize the transfer of appropriation authority to properly align object level one appropriation; to authorize the expenditure of $28,995.77, and to declare an emergency. ($28,995.77)

Date	Ver.	Action By	Action	Result
4/27/2005	1	CITY CLERK	Attest
4/26/2005	1	ACTING MAYOR	Signed
4/25/2005	1	Columbus City Council	Approved	Pass
4/25/2005	1	COUNCIL PRESIDENT	Signed
4/14/2005	1	Auditor Reviewer	Reviewed and Approved
4/14/2005	1	CITY AUDITOR	Reviewed and Approved
4/14/2005	1	Technology Drafter	Sent for Approval
4/14/2005	1	CITY ATTORNEY	Reviewed and Approved
4/14/2005	1	Technology Drafter	Sent to Clerk's Office for Council
4/12/2005	1	Finance Reviewer	Reviewed and Approved
4/12/2005	1	FINANCE DIRECTOR	Reviewed and Approved
4/12/2005	1	Technology Drafter	Sent for Approval
4/7/2005	1	Technology Drafter	Sent for Approval
4/6/2005	1	Technology Drafter	Sent for Approval
4/6/2005	1	EBOCO Reviewer	Sent for Approval
4/6/2005	1	ODI DIRECTOR	Reviewed and Approved
4/1/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
3/28/2005	1	Technology Drafter	Sent for Approval
3/23/2005	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND: This ordinance authorizes the Director of Department of Technology to enter into a contract agreement with Gyrus Systems for the renewal of an annual license on behalf of the Human Resources Department for Training Wizard software. The software provides for the scheduling, tracking, data collection and reporting of training classes offered by the citywide training and development office and other city departments. The license also provides for unlimited license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development. The licence also includes a full range of professional services including software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications such as Knowledgebase. Furthermore, this agreement will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance. Additionally, this ordinance authorizes the transfer of appropriation authority to properly align object level one appropriation with projected expenses.

FISCAL IMPACT: Expenditures for the Gyrus Systems Training Wizard in 2003 were $19,996 paid by the Department of Technology. During fiscal year 2004 the Department expended $24,575.77. Adequate funding is available in the 2005 Department of Technology information services fund. The period of the agreement covers from April 1, 2004 to March 31, 2005.

EMERGENCY: Emergency legislation is requested to expedite authorization of the renewal of the Training Wizard software license needed for city-wide training and compliance with various state and federal laws.

Contract Compliance No. 54-2061419 Expires: 02/03/2006


Title
To authorize the Director of the Department of Technology to enter into a contract for the renewal of an annual l...