City of Columbus - File #: 1946-2005

• File #: 1946-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/7/2005
• In control: Administration Committee
• On agenda: 12/12/2005
• Final action: 12/14/2005
• Title: To authorize the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows Server Update project from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $104,429.76 from the Information Services Capital Improvement Fund; and to declare an emergency. ($104,429.76)

Date	Ver.	Action By	Action	Result
12/14/2005	1	MAYOR	Signed
12/14/2005	1	ACTING CITY CLERK	Attest
12/12/2005	1	Columbus City Council	Approved	Pass
12/12/2005	1	COUNCIL PRESIDENT	Signed
11/29/2005	1	Technology Drafter	Sent to Clerk's Office for Council
11/28/2005	1	Finance Reviewer	Reviewed and Approved
11/28/2005	1	FINANCE DIRECTOR	Reviewed and Approved
11/28/2005	1	Technology Drafter	Sent for Approval
11/28/2005	1	Auditor Reviewer	Reviewed and Approved
11/28/2005	1	CITY AUDITOR	Reviewed and Approved
11/28/2005	1	Technology Drafter	Sent for Approval
11/17/2005	1	Technology Drafter	Sent for Approval
11/16/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/10/2005	1	Technology Drafter	Sent for Approval
11/9/2005	1	EBOCO Reviewer	Reviewed and Approved
11/9/2005	1	ODI DIRECTOR	Reviewed and Approved
11/8/2005	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/8/2005	1	Technology Drafter	Sent for Approval
11/7/2005	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This ordinance authorizes the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows Server Update Project. The existing servers are at end-of -life and the quantity of data and number of applications, which are supported by current servers, will increase over the next two years, putting additional demand on the servers. This purchase will replace existing end-of-life servers with current technology, resulting in increased speed and service capacity, and ongoing operational support. The servers affected by this purchase supports business applications such as MyNeighborhoods, One-Stop Shop Zoning, Pavement Management, the Capital Projects Map and the mapping modules for 311.

Without this purchase, the Geographical Information System services, including yet not limited to the aforementioned applications will be exposed to an increased risk of downtime and maintenance costs. The result of this legislation is to authorize the expenditure of funds related to purchasing hardware, from a pre-established universal term contract (UTC) - BPCMP01EA, which expires March 31, 2006 with Smart Solutions.


FISCAL IMPACT:
The funds, in the amount of $104,429.76, needed for this purchase have been identified within the 2005 Information Services Capital Improvement Budget, through the cancellation of funds from a completed project.


CONTRACT COMPLIANCE:
341403269 -- Expiration 06/04/2007


Title

To authorize the Finance and Management Director to establish a purchase order, for the Department of Technology, for the purchase of hardware for the Geographic Information System (GIS) server portion of the Windows Server Update project from a pre-established universal term contract with Smart Solutions; to authorize the expenditure of $104,429.76 from the Information Services Capital Imp...