City of Columbus - File #: 1455-2017

• File #: 1455-2017
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/25/2017
• In control: Finance Committee
• On agenda: 6/12/2017
• Final action: 6/14/2017
• Title: To authorize the City Treasurer to modify its contract for city wide e-payment services with First Data Government Solutions; to authorize the appropriation of funds within the convenience fee subfund of the special purpose fund; to authorize the expenditure of up to $8,000.00 from the convenience fee subfund of the special purpose fund; to authorize the expenditure of up to $20,000.00 from the street construction maintenance and repair fund; and to declare an emergency. ($28,000.00)

Date	Ver.	Action By	Action	Result
6/14/2017	1	CITY CLERK	Attest
6/13/2017	1	MAYOR	Signed
6/12/2017	1	COUNCIL PRESIDENT	Signed
6/12/2017	1	Columbus City Council	Approved	Pass

Explanation

BACKGROUND:
On March 2, 2015 a request for proposal SA005789 for city wide e-payments services was issued by the Columbus City Treasurer's Office. One hundred thirty nine vendors were contacted electronically. Proposals were received from three (3) bidders and subsequently reviewed by the Columbus Depository Commission, which recommended, subject to the approval of City Council, the award of e-payment services on January 25, 2016 to First Data Government Solutions. The contract is for a period of ten (10) years beginning March 2, 2016 through March 1, 2026 subject to annual appropriations and approval of contracts by the Columbus City Council.

The contract for the first year of e-payment services was authorized by Columbus City Council by passage of ordinance 0301-2016 on February 22, 2016. City Council also authorized modifications to the contract with First Data on July 11, 2016 (ordinance 1727-2016) to add the Division of Fire and on November 21, 2016 (ordinance 2822-2016) to add the Department of Public Service. The contract for the second year of e-payment services was authorized by Columbus City Council with the passage of ordinance 0276-2017 on February 27, 2017.

The City Treasurer now wishes to modify its contract for e-payment services to enable the City Treasurer’s Office to take e-payments on behalf of other city divisions whose revenue receipts are small and infrequent. In addition, the Department of Public Service requires additional funding as it expects to begin accepting payments on-line this summer.

Emergency action is requested in order that the contract modification may be executed so that work can begin immediately to provide on-line payments for the city.
FISCAL IMPACT:
Funds are budgeted within the 2017 appropriations for Public Service. Funds for the City Treasurer's Office e-payment services costs will come from a convenience fee charged on transactions.

Contract Compliance: First Data Government Solutions 58258295...