Explanation
BACKGROUND:
Need: The Division of Police needs to lease three (3) high volume copy machines and one (1) color copier for the Division's Print Shop. These machines are needed for the high volume of copying, 600,000 - 750,000 copies per month, for the entire division.
Bid Information: Contract FL001829 was issued in September 2003 for the lease of four (4) copiers. This original contract was for a 3-year lease. It is the Division's request that the Finance and Management Director enter into the 3rd year option.
Contract Compliance No.: 16-0468020
FISCAL IMPACT: $95,000.00 is budgeted in the General Fund for the lease of copiers for the Division of Police. $96,254.04 was spent or encumbered in 2004-2005 for these copiers.
Title
To authorize and direct the Finance and Management Director to contract for the 3rd year option for the lease of copy machines for the Division of Police with Xerox Corporation; and to authorize the expenditure of $86,500.00 from the General Fund budget. ($86,500.00)
Body
WHEREAS, the Department of Public Safety, Division of Police's Print Shop needs to maintain three (3) high-speed copiers and one (1) color copier in order to provide the volume of required reproduction services needed for the Division and the public; and
WHEREAS, a formal bid opening was held on May 15, 2003 for the lease of four high volume copiers for the Division of Police, Department of Public Safety; and
WHEREAS, a contract was issued to Xerox Corporation for the lease of copiers with a 36 month lease option; and
WHEREAS, the Division wishes to enter into the 3rd year lease option; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be and is hereby authorized and directed to contract for the 3rd year option with Xerox Corporation for the lease of three high volume copiers and one color copier for the Division of Police, Department of Public Safet...
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