City of Columbus - File #: 0603-2005

• File #: 0603-2005
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 3/18/2005
• In control: Administration Committee
• On agenda: 7/18/2005
• Final action: 7/20/2005
• Title: To authorize a transfer of $17,043.00 from the unallocated balance of the Recreation and Parks Permanent Improvement Fund to the Facility Renovations project, to authorize the Public Service Director to enter into contracts for the Facilities Management Division with Physical Planning Technologies for software, licensing, and training, and for professional engineering services necessary to develop a Comprehensive Municipal Capital Planning and Asset Management System, to authorize the expenditure of $480,070.00 from the Facilities Management Capital Improvement Fund, to authorize the appropriation and expenditure of $17,043.00 from the Recreation and Parks Permanent Improvement Fund, and to declare an emergency. ($497,113.00).

Date	Ver.	Action By	Action	Result
7/20/2005	2	MAYOR	Signed
7/20/2005	2	ACTING CITY CLERK	Attest
7/18/2005	2	Columbus City Council	Approved as Amended	Pass
7/18/2005	2	Columbus City Council	Amended as submitted to the Clerk	Pass
7/18/2005	2	Columbus City Council	Taken from the Table	Pass
7/18/2005	2	COUNCIL PRESIDENT	Signed
7/11/2005	1	Columbus City Council	Tabled to Certain Date	Pass
7/11/2005	2	Columbus City Council	Taken from the Table	Pass
6/27/2005	1	Columbus City Council	Tabled to Certain Date	Pass
6/15/2005	1	Service Drafter	Sent to Clerk's Office for Council
6/14/2005	1	EBOCO Reviewer	Reviewed and Approved
6/14/2005	1	ODI DIRECTOR	Reviewed and Approved
6/14/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/14/2005	1	CITY ATTORNEY	Reviewed and Approved
6/10/2005	1	Auditor Reviewer	Reviewed and Approved
6/10/2005	1	CITY AUDITOR	Reviewed and Approved
6/10/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/7/2005	1	Service Drafter	Sent for Approval
6/6/2005	1	Finance Reviewer	Reviewed and Approved
6/6/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/1/2005	1	DEVELOPMENT DIRECTOR	Reviewed and Approved
6/1/2005	1	Dev Drafter	Sent for Approval
6/1/2005	1	Service Drafter	Sent for Approval
6/1/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/1/2005	1	Service Drafter	Sent for Approval
5/31/2005	1	Dev Drafter	Sent for Approval
5/18/2005	1	Rec & Parks Drafter	Sent for Approval
5/18/2005	1	Service Drafter	Sent for Approval
5/17/2005	1	REC & PARKS DIRECTOR	Reviewed and Approved
5/11/2005	1	SERVICE DIRECTOR	Reviewed and Approved
4/12/2005	1	Service Drafter	Sent for Approval
3/21/2005	1	Service Drafter	Sent for Approval
3/18/2005	1	Service Drafter	Sent for Approval

Explanation
Background: This legislation authorizes the Public Service Director to enter into a professional services contract for the Facilities Management Division with Physical Planning Technologies, LTD (PPT) for software and professional engineering services for a Comprehensive Municipal Capital Planning and Asset Management System.
PPT will provide the software application for a Capital Planning Management System and provide training and software support. Additionally, PPT, by utilizing a subcontractor (Dynamix - a local engineering firm) will provide architectural, electrical, mechanical, and civil building evaluations services. The system will be used to evaluate and plan capital assets needs and replacement schedules for buildings owned and maintained by the City. The total square footage of the buildings owned covered by this contract is approximately three million square feet. Facilities Management is responsible for most of this total. Eight Recreation and Parks facilities will also be serviced under this contract. These buildings account for approximately 152,000 square feet. The age of these buildings range from brand new to nearly a century old (see attachment).
This legislation will also authorize the appropriation and transfer of funds within fund 747, from the unallocated balance of the Recreation and Parks Permanent Improvement Fund to Facility Renovations Project. Eight Recreation and Parks facilities will be serviced under this professional service contract.
Formal proposals were solicited in the City Bulletin. Five firms submitted minimally responsive proposals. Proposals were then formally evaluated by a seven-member evaluation committee comprised of representatives from Public Service, Public Safety, Recreation and Parks, Development, Public Utilities, and Technology. The top three-ranked firms were interviewed by the evaluation committee. Following formal presentations of the three top ranked offers, the evaluation committee unanimo...