City of Columbus - File #: 1719-2007

• File #: 1719-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/18/2007
• In control: Safety Committee
• On agenda: 11/12/2007
• Final action: 11/15/2007
• Title: To authorize and direct the Public Safety Director to modify the contract with Motorola, Inc., for the Division of Police, to allow for an increase in services to create and implement a data interface that will automatically import data from the CopLogic application to Motorola's NetRMS system, to authorize the expenditure of $72,230.47 from the Justice Assistance Grant (JAG); and to declare an emergency. ($72,230.47)

Date	Ver.	Action By	Action	Result
11/15/2007	1	CITY CLERK	Attest
11/13/2007	1	MAYOR	Signed
11/12/2007	1	Columbus City Council	Approved	Pass
11/12/2007	1	COUNCIL PRESIDENT	Signed
10/26/2007	1	Auditor Reviewer	Reviewed and Approved
10/26/2007	1	CITY AUDITOR	Reviewed and Approved
10/26/2007	1	Safety Drafter	Sent for Approval
10/26/2007	1	CITY ATTORNEY	Reviewed and Approved
10/26/2007	1	Safety Drafter	Sent to Clerk's Office for Council
10/25/2007	1	Finance Reviewer	Reviewed and Approved
10/25/2007	1	Finance Reviewer	Reviewed and Approved
10/25/2007	1	FINANCE DIRECTOR	Reviewed and Approved
10/25/2007	1	Safety Drafter	Sent for Approval
10/24/2007	1	SAFETY DIRECTOR	Reviewed and Approved
10/24/2007	1	Safety Drafter	Sent for Approval
10/24/2007	1	EBOCO Reviewer	Reviewed and Approved
10/24/2007	1	ODI DIRECTOR	Reviewed and Approved
10/24/2007	1	Safety Drafter	Sent for Approval
10/23/2007	1	Safety Reviewer	Reviewed and Approved
10/22/2007	1	Safety Reviewer	Reviewed and Approved
10/18/2007	1	Safety Drafter	Sent for Approval
10/18/2007	1	Safety Reviewer	Reviewed and Approved
10/18/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

Need: In 2003, the Division of Police implemented an electronic records management system (RMS) for offense and complaint/incident reports. As part of the original purchase contract, the Division was provided the option to purchase (5) one-year annual software and maintenance terms. Pursuant to Ordinance 0847-2007, passed 06/11/2007, the Division modified the maintenance contract (EL007076) to extend services and authorize funds for the fifth and final year ($184,829.50). The Division needs to further modify the contract in order to allow for the purchase and implementation of a data interface that will automatically import data from the CopLogic application to Motorola's NetRMS system. The additional expenditure of $72,230.47 will increase the 2007 maximum obligation to $257,059.97.

Bid Information: A written quote from the current Vendor was received by the NetRMS Manager.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 36-1115800, Expires 04/28/2008

Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the addition of services prior to the contract expiration date and to meet a grant expenditure deadline.

FISCAL IMPACT:

The additional services will be purchased with FY2006 Justice Assistance Grant Funds; therefore, there will be no impact on the financial status of the General Fund. In 2005 and 2006, contract modifications/extensions cost $319,081 and $178,616 respectively. The 2005 modification included funds for an Intelligence module, and a personnel performance and evaluation system. Total cost for maintenance in 2005 was $170,110.00.

Title

To authorize and direct the Public Safety Director to modify the contract with Motorola, Inc., for the Division of Police, to allow fo...